Artist Transportation Co-Manager

Bass Coast Festival is hiring an Artist Transportation Co-Manager.

Bass Coast Festival is a thoughtfully curated boutique music and art festival that takes place in the picturesque shared traditional territories of the Nłeʔkepmx and Syilx. Moving into its 15th year, Bass Coast has garnered a global reputation for showcasing innovative international talent and providing a springboard for Canadian artists.

The Artist Transportation Co-Manager will be responsible for overseeing and managing transport by working closely with artists and artist representatives to ensure all needs are met. This position will also be responsible for managing transportation staff and volunteers and working closely with the other Co-Manager.

The ideal candidate will have experience working with artists, creating detailed schedules and excellent communication skills. The successful candidate must be available to begin scheduling via remote work on June 1 and working at the festival site from July 4 -  July 11, 2023.


  • Work closely with artists and artist representatives on transportation needs, scheduling, and resolving any issues that may arise.  
  • Manage duties in the transport office (i.e. inventory, dispatch, scheduling, etc.)
  • Coordinate pick up and return of vehicles
  • Oversee departmental hiring (i.e. vetting candidates for appropriate skillset, recruiting the proper number of drivers needed, adhering to company recruiting protocols, and ensuring staff are onboarded in a timely manner).
  • Ensure vehicles and equipment operate in a safe and efficient manner and are in proper working condition.
  • Schedule all transportation schedules in Festival Pro software.
  • Communicate with department leads (Gates, Security, Parking, Artist Relations)  to ensure smooth entry and exit of the festival.
  • Collaborate with the Production team to coordinate airport, hotels and festival site transport.
  • Support Production Manager and Artist Relations with required tasks.


  • Experience managing a team of staff and volunteers.
  • Excellent communication skills
  • Experience working in the outdoor elements.
  • Excels at working with google spreadsheets.
  • Ability to work independently and with a team.
  • Attention to detail with administrative tasks.
  • Experience advancing hospitality needs.
  • Ability to keep track of multiple priorities and deadlines.
  • Ability to be flexible and adaptable, with demonstrated initiative and multitasking capabilities.
  • Effective interpersonal skills and team spirit.
  • Effective leader and motivator.
  • Must possess superior organizational abilities and attention to detail.
  • Capable of working in a constantly evolving environment.
  • Possess a Valid Driver's Licence Class 5 for transporting up to 7 people and cargo shipping is mandatory.
  • Thrives in the high-pressure and fast-paced environment of festival production.
  • Experience working or attending festivals and / or events is an asset.


Contract Duration:
June 1 - July 5: Must be available for remote pre-show part-time planning hours.
July 5 - July 14: On festival site. 

Flat rate contract: $3,000

Bass Coast offers an innovative, flexible and creative work environment. All Bass Coast employees work remotely during pre-show and post-show and are required to have their own computer, and workspace (whether at home or elsewhere). In addition, a vehicle and valid driver's licence is required. The successful candidate will be able to work both independently and work remotely via zoom with team members. In-person meetings may be required. 


Bass Coast Project Ltd is an equal opportunity employer offering a fair, co-operative, respectful, safe, and healthy work environment. We conduct hiring on the basis of employment equity. Employment equity is designed to compensate for the nonexistence of a level playing field with regard to people’s experiences and job qualifications, given structural injustices and systemic discrimination that marginalize certain groups. Bass Coast welcomes and encourages applications from Indigenous people, Black people, people of colour, women, LGBTQ2SIA+ people, people with disabilities, people living in poverty, and newcomers to Canada. 

COVID-19 Workplace Policy:
Bass Coast Festival will continue to operate in accordance with provincial and local health guidelines and recommendations. The government of British Columbia’s current response can be viewed here.

Application Process:
To apply please fill out the application form link below and include a cover letter and resume demonstrating your interest in the position and your fit for the duties and qualifications noted. 

Please answer the following questions in your cover letter:

  • What systems do you currently use for communication, scheduling and data management?
  • What’s your experience in training volunteers/staff?
  • Describe a project/event you coordinated successfully and how it relates to this position.


Applications will only be accepted through the online application form.

Application Deadline: Posting will remain open until the position is filled. 

Please do not contact us directly about the application status. 

We thank all applicants, but only those considered for an interview will be contacted.

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