Bass Coast 2023
Food Vendor Orientation Info
Welcome Food Vendors
Welcome to Bass Coast 2023
Food vendor information page from application: https://basscoast.ca/pages/food-vendor–orientation-information
Bass Coast Festival is held on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people. Please take a moment to learn about the area. Bass Coast takes place on the shared Traditional Territories of Nłeʔkepmx and Syilx.
We invite you to be part of our innovative creative experience as we celebrate our 15th year.
We Are Nlaka'pamux
Merritt is 270 km northeast of Vancouver. For more information about Merritt, check our website: https://basscoast.ca/pages/merritt
Before you Come To Site
Mandatory Viewing: Bass Coast Training Videos
Bass Coast has produced 6 short training videos for all Bass Coast team members, artists and in-house participants. These videos will cover cultural appropriation, consent, harassment and bystander Intervention, local cultural knowledge, and harm reduction. Please watch all 6 videos and complete the quiz before you arrive onsite.
Watch Here (Site password: AvantGarden)
Tickets & Arrival
Bring at least 1 piece of government issued photo ID. Our permit does not allow anyone under the age of 19 to attend the festival. No exceptions.
VENDOR QR CODE
You and your vending staff will be emailed a QR code one week before the festival.
All vendor accreditation will be at the Staff Gate. You may be asked for ID for verification.
If you have any questions about this please contact email@example.com
VENDOR STAFF LIST
Vendor staff will be emailed an individual QR code before Monday July 3.
Bass Coast has already sent out a “Last Call” for staff names. Deadline to submit staff was June 15th at 12pm PDT. If you were unable to meet the deadline, please contact Cindy at StaffGate@basscoast.ca and CC ProductionAssistant@basscoast.ca. They will provide further assistance regarding late submissions.
VENDOR LEAD - CHECK IN
The owner of the stall should be the first person to arrive on-site. Upon arrival at the staff gate we will give your parking passes and any other credentials to the main contact of the Food Vendor. If you would like someone else from your crew to pick up these credentials you must email firstname.lastname@example.org.
Vendors and vending staff can arrive on site after 9am on Wednesday, July 5th, at the
Staff Gate to have your booth open by Friday July 7th at 10am.
No early arrivals unless they have already been pre-arranged with Steve Sheridan before June 30th, no exceptions.
Please keep in mind that the festival grounds will not be accessible on Wednesday and artists will only have access to their designated camping area. On Thursday, food vendors will open.
Staff Gate Hours
All vendors and staff must enter and check in at the STAFF GATE - located 1km past Moon Shadows Campground at 1145 Neilson St, Merritt, BC. We ask that you drive slowly down the dirt road to reduce the dust for campground residents. 10km/hr max.
Staff Gate Hours:
- Wed, July 5: 9am-12am
- Thurs, July 6: 9am-12am
- Fri, July 7: 9am-1am
- Sat, July 8: 9am-10pm
- Sun, July 9: 9am-4pm
- Mon, July 10: CLOSED
*All accreditation will ONLY be available at the staff gate.
General admission ticket holders may arrive on site on Friday July 7 at 9:00am at the earliest. No general admission ticket holders arriving before Friday will be permitted on site unless they have a Wednesday + Thursday or Thursday Entry ticket. No exceptions.
Wednesday Entry tickets are still available on basscoast.ca.
VEHICLE PASS & PARKING
VENDOR VEHICLE PASSES
Vendor owners do not require a purchased vehicle pass. Each large food vendor will receive 5 vehicle passes for their entire team. If more vehicle passes are required, will need to purchase a vehicle pass in advance to facilitate faster processing at the gate.
VENDOR VEHICLE PASS LOCATIONS
Each food vending stall will receive 1 Food Vendor parking pass. Each vending stall has space for one camper/vehicle to be parked directly behind it. This vehicle parked behind the vendor will not have in/out privileges. You may request 1-2 additional parking spot or park in General Admission camping. No exceptions.
FOOD VENDOR CAMPING
Food Vending camping is behind Food Vending stalls or in areas as assigned by the Food Vending Manager. Cars and RVs are free to park and camp together in the flat meadow areas in Campgrounds B or C.
BASS COAST IS A WORKSITE ON WEDNESDAY AND THURSDAY
The main festival field and forest are closed to everyone but contractors, vendors and suppliers until 9 am on Thursday.
Camping in General Admission
Campsites A, B, C and Ventura are closed until Wednesday at noon when open to the public. Volunteers and Team may join the gate line up to move sites at 1pm Wed - not before. Please do not move your camp while on shift as it could take multiple hours to move through the line and set up camp. There is no 'skip the line’ for vendors or staff on Wednesday - even with a wristband.
On Thursday, vendors or staff can move to GA and skip the line after 11am if they have a wristband.
VENDOR STALL INFORMATION
ENTRY / EXIT
- Gates open to vendors on Wednesday July 5th at 9 am
- Departure by Monday July 10th no later than 6 pm
IMPORTANT: Late departures will not get LNT deposit back
HOURS OF OPERATION
- Thursday 3PM-12AM
- Friday -Sunday 9AM-3AM
Power is paid in addition to the vendor package:
- 30AMP: $200
- 50AMP: $250
All food vendors must accept Bass Coast-issued food vouchers (given to Bass Coast artists, staff, volunteers, etc). Food vouchers will be $13 face value vouchers (worth $13 cash at food stalls). Bass Coast will reimburse food vendors $10 for each $13 face value voucher. The voucher types will be clearly communicated to the food vendors in advance. Bass Coast will reimburse all food vendors by cheque for the vouchers redeemed. The food vendor is responsible for collecting all of the vouchers and submitting them to the designated Bass Coast Food Vending manager.
All utensils and any other compostable packaging must be paper, wood or BPI certified compostable they can be composted :)
Look for this logo:
Here is a link to the sticker that will be on all compostable bins.
Here is a link to the Food Vendor Sustainability Agreement
We do not provide a refrigeration truck. You are responsible for your own refrigeration needs. If you require extra space for refrigeration, please contact Steve Sheridan the Food Court Manager: email@example.com
- Merritt is very hot and can be very windy so your stalls and goods must be able to be secured.
- Thunderstorms are also likely so be prepared for heavy rains.
- We have an onsite security plan and security team. There will be security patrolling all areas 24 hours / day. Please secure your valuables. Theft is a reality for most festivals these days so lock them up. We are not liable for any lost or damaged items.
- Please bring enough lighting so that you are able to leave some lights ON outside your booth after it is closed down. This helps secure your booth while you are away from it, as well as lights the path for people walking the festival at night.
- To ensure our environment is left clean, we require a Leave No Trace deposit.
- The deposit will be returned to you onsite by cheque Monday July 10th after your plot has been inspected and approved. Pack it in, pack it out. Please remember to pick up your LNT deposit at the Staff Gate before you leave.
PREPARING FOR BASS COAST
What Should I Bring / Festival Amenities
Reusable water bottles - Free water is available on site. Bring your own water bottle. Please do not bring glass of any kind.
Food vendors - From July 6 - 10 there are healthy food vendors and bars open on site. Appropriate shoes and clothing - The terrain and weather varies. Water or river shoes and waterproof clothing are recommended.
Camping gear - headlamps / flashlights, sunscreen and bug spray. Prepare for all conditions.
Camping - It can be extremely windy. Please ensure all tents are secured with rebar and loose items are securely fastened.
Accessibility - Please read for updated information about Bass Coast accessibility ethos.
Fire ban - Please no fires, fireworks, open flames, or grills. Camp stoves are ok.
Cash and credit - During festival days there will be ATMs available on-site. The bars, ice, showers and general store are cashless. Individual vendors may be cash or card.
Showers - While there are 2 shower locations on site, all team members will have access to showers in Campground B. Locations available will be updated on site. Shower tokens details are included in your contract.
- Headlamps / flashlights
- The terrain is a little uneven, bring appropriate shoes
- Water or river shoes are helpful
- Bankcard or cash (there are ATMS onsite)
- Don’t forget the sunscreen and bug spray
- Fresh socks for every day
- Water bottle
- Coffee mug
- Plates and utensils (we have a washing station in food vending)
- Warm clothes for night
- Chair for your camp
- Recycling system for your camp
- Bike if you are camping far from stages
- Snacks for camp
- Team members: $5
- General Admission: $9
Show your wristband to the shower team to receive the reduced price.
Please clean up after yourself and limit your showers to 5 minutes. It is costly to pump the tank.
Weather at Bass Coast
Prepare for all weather. The temperature and weather conditions can change dramatically. Bass Coast is a camping festival. All your equipment will have to be able to withstand the elements and provide you with the comfort you need to be an active member of the Team.
Food and Drink
Team members will receive meals at the team kitchen according to their contract. Please bring your own plate, bowl, reusable mug and cutlery. You have been emailed a QR code with the subject line Bass Coast Team Meal QR Code.
The QR code is required to scan in for all meals. This QR code was sent when you completed your Team Information Collection Form that was sent when you filled out your contract. Please screenshot and/or save to your phone as you will need it to redeem meals on site. Kindly make sure that the QR code and full name are clearly visible when capturing a screenshot.
Food vendors will be available onsite from Thu July 6 - Sun July 9. Please bring a reusable vessel for coffee and water. There is potable water available and coffee available at the Volunteer Centre during your shift. As of Thursday July 7 there is a $20 re-entry fee per vehicle if you need supplies and are exiting Camp A,B,C or Ventura.
Festival safety is everyone’s responsibility, no matter what team you are on. Everyone on site plays a role in harm reduction, as we are all the eyes and ears of the festival. As you participate, please take care of yourself and each other. Remind people to take breaks, drink water and come pop by the Harm Reduction space for a break as needed. Check in with anyone looking confused, lost or unwell and remind them where Harm Reduction is located. We will be offering support, harm reduction supplies and information all weekend.
Harm Reduction services are open to patrons and everyone involved in the festival. There is zero judgement if you come in needing supplies or to ground yourself in the Harm Reduction area. If someone is having non-medical distress such as anxiety, looking lost or upset, please walk them to Harm Reduction which is on the path to Slay Bay as you enter the forest (it’s a large space, you can’t miss it).
We are all responsible for promoting consent culture. Checking in on someone who looks uncomfortable is as easy as: “Hey! My name is Sam, and it’s my job to make sure everyone is feeling good all weekend. Are both of you alright? Can I help you with anything?” Don’t hesitate to involve security in helping address any creep vibes onsite.
First Aid 101
Naloxone / Narcan FAQ
There are many team members and volunteers trained in administering Naloxone. We will not have formal training for additional teams onsite. There will be naloxone placed in strategic locations around the festival site that First Aid can administer if appropriate. Naloxone (Narcan) is for use with opioid overdoses only; fentanyl, heroin or codeine. In case of an overdose, First Aid will be on the scene within minutes. The best action to take is to open the patient's airway and assist them with rescue breathing if necessary. Getting rescue breaths into an opioid overdosing patient is the primary action to be taken. (See details below).
FIRST AID 101
If you see someone in need of medical attention, find someone with a radio immediately and have them call First Aid. Team members with radios are located at Camp A, B, C and Ventura outposts, harm reduction lifeguard chairs at the back of every dance floor, General Store, Volunteer Centre, bar managers or any of the festival gates. All security members have radios. First Aid teams will move quickly to help.
How to Call for First Aid and Manage Medical Distress
Ensure you provide First Aid with the three most important pieces of information they need:
- Who you are
- Where you are
- What is happening (keep it simple i.e. “I am with an unconscious patient”)
The First Aid l team will move quickly to help you, once you call for their assistance. The following are some basic steps that can help you while First Aid arrives at your location.
BASIC FIRST AID
ASSESS: Try to get a handle on the patient's condition. Breathing? Pulse? Somewhat responsive or unresponsive to pain stimulus (do not hesitate to apply a STRONG pain stimulus to an unconscious patient)?
REPORT: Report the incident to First Aid: Who are you? Where are you? What has/is happening?
Open the AIRWAY.
Administer CPR if needed until medics arrive. Please do not administer any medications of any kind to the patient without notifying First Aid. If the patient is conscious and can instruct you to help them take life saving medications (eg. EpiPen) please do so and notify First Aid.
If you see a fire:
- Inform Security, First Aid or any team member with a radio.
- Give Dispatch as much info as possible on location and what is burning.
- FIGHT the fire ONLY if it is small and you are able to.
- Evacuate all guests and patrons in immediate danger to a safe location. (200 ft away)
- Help people requiring assistance
- Proceed to a safe area and wait for the fire response team.
Bass Coast has a recovery and evacuation plan in place. Should the area require evacuation, our trained team members will give you instructions as to what to do should an event of this nature occur.
Bass Coast takes place in a very dry climate and we need your help to prevent fires. Please dispose of any cigarettes in designated bins and encourage your community to do the same. Pocket ashtrays are available at the General Store.
Lost and Found
Bass Coast Lost and Found is located next to the General Store. The Lost and Found station is for both team members and guests to inquire about any lost items, or to drop off any found items. The Lost and Found station will be manned during the day only from 10:00am - 5:30pm. The Lost and Found team cannot retain or store any large lost or found items.
PREPARING TO LEAVE SITE
✓ EQUIPMENT RETURN:
Please return all equipment that was signed out to you during the festival.
✓ MOOP and Leaving Bass Coast
As you prepare to leave Bass Coast, please join us in collecting all garbage from your campsite and leaving it neatly in the designated area. We encourage you to take the time you need to rest, pack your campsite and belongings thoroughly and feel ready for the journey ahead.
✓ COLLECT LNT FEE
Please remember to pick up your LNT deposit at the staff gate before you leave. You will need to check in with the Vending Manager on Monday morning after you pack up to ensure that your booth area is free of MOOP before your LNT deposit is released.
Food Vendor Manager: Steve Sheridan
1+ (250) 770-0158
Production Manager: Anna Hilliar
+1 (604) 726-4044
Production Manager Assistant: Jennafer Harkness
+1 (604) 813-5405
DRIVING DIRECTIONS TO BASS COAST FESTIVAL SITE 2023
The festival site is located one mile southwest of the City of Merritt, BC, just off the Coquihalla Hwy.
- Take Hwy BC-97C to Merritt
- Once in Merritt, continue through onto the Princeton - Kamloops Hwy BC-97C
- Turn left on COLDWATER Rd.
- Turn right onto POOLEY Rd.
- Turn left onto NEILSON St(gravel road).
- Enter the festival site from the STAFF (east) GATE.
- Take Hwy BC-5 S towards Merritt
- Take exit #286 from the Coquihalla hwy and head towards Merritt city center along Princeton-Kamloops Hwy BC-97C
- Turn left on COLDWATER Rd.
- Turn right onto POOLEY Rd.
- Turn left onto NEILSON St (gravel road)
- Enter the festival site from the STAFF GATE.
- Take Hwy BC-1 and then Hwy BC-5 N towards Merritt
- Once in Merritt, take exit #286, keep right at the fork, and head towards Merritt city center along Princeton-Kamloops Hwy BC-97C
- Turn left on COLDWATER Rd.
- Turn right onto POOLEY Rd.
- Turn left onto NEILSON St (gravel road).
- Enter the festival site from the STAFF GATE.
Drive 1km past Moon Shadows Campground at 1145 Neilson St, Merritt, BC
PLEASE DRIVE SLOWLY PAST MOON SHADOWS 15 km / hour