Inventory Manager

Bass Coast Festival is hiring an Inventory Manager.

Bass Coast Festival is a thoughtfully curated boutique music and art festival that is held on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people. Moving into its 15th year, Bass Coast has garnered a global reputation for showcasing innovative international talent and providing a springboard for Canadian artists.

Bass Coast Festival is seeking a highly organized and detail-oriented Inventory Manager to oversee the management of all festival supply inventory. The Inventory Manager will be responsible for managing the purchasing process, assembling and distributing department-specific inventory, training and managing volunteers, and ensuring proper sign-out and return procedures for all items.

The Inventory Manager will play a critical role in ensuring the smooth operation of Bass Coast inventory management processes. The successful candidate must be available to be on the festival site from June 24 - July 14, 2023.


  • Ensure detailed inventory spreadsheets are completed by all departments
  • Assist with purchasing request review
  • Purchase the highest quality merchandise at the lowest possible price
  • Assess supply requests with Production Manager and Liz Thomson
  • Unpack containers, assemble and distribute department inventory during the festival
  • Collect all receipts and coordinate receipt system with accounting daily
  • Ensure proper sign-out and return procedures for inventory
  • Receive all deliveries that come to the site
  • Work closely with all department managers
  • Pack inventory into containers post-festival
  • Train assistant and volunteer team
  • Participate in meetings when needed.
  • Other duties as required.


  • 3+ years of experience in inventory management, preferably in a festival or events environment
  • Strong organizational and analytical skills, with the ability to manage multiple tasks simultaneously and meet deadlines
  • Practical experience with spreadsheets (Google Sheets).
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams
  • Knowledge of supply chain and logistics principles, including inventory forecasting and replenishment
  • High level of critical thinking and strong problem-solving skills.
  • Willingness and curiosity to learn.
  • Enjoys organizing, establishing and managing priorities with a sense of urgency.
  • Self-motivated and willing to work alone or collaboratively with fellow colleagues.
  • Capable of working in a constantly evolving environment.
  • Passion for the high-pressure and fast-paced environment of festival production.
  • Experience working or attending festivals and/or events is an asset.
  • Must be legally eligible to work unrestricted in Canada.


Contract Duration:
May - July: Pre-show and Post-show remote hours are required.
June 23 - July 14, 2023: On the festival site. 
July 7 - July 9, 2023: Days off during showtime. 

Flat rate contract: $4850

Bass Coast offers an innovative, flexible and creative work environment. All Bass Coast employees work remotely during pre-show and post-show and are required to have their own computer, and workspace (whether at home or elsewhere). The successful candidate will be able to work both independently and work remotely via zoom with team members. In-person meetings may be required. The successful candidate must be eligible to work in Canada. 

Bass Coast Project Ltd is an equal opportunity employer offering a fair, co-operative, respectful, safe, and healthy work environment. We conduct hiring on the basis of employment equity. Employment equity is designed to compensate for the nonexistence of a level playing field with regard to people’s experiences and job qualifications, given structural injustices and systemic discrimination that marginalize certain groups. Bass Coast welcomes and encourages applications from Indigenous people, Black people, people of colour, women, LGBTQ2SIA+ people, people with disabilities, people living in poverty, and newcomers to Canada. 


COVID-19 Workplace Policy:

Bass Coast Festival will continue to operate in accordance with provincial and local health guidelines and recommendations.


Application Process:
To apply please fill out the application form link below and include a cover letter and resume demonstrating your interest in the position and your fit for the duties and qualifications noted. 

Please answer the following questions in your cover letter:

  • What experience do you have with inventory management systems?
  • How have you managed inventory and supplies for large events or festivals in the past? 
  • Describe your range of responsibilities at your current or previous employment and how it relates to this position.


Applications will only be accepted through the online application form

Application Deadline
Posting will remain open until the position is filled. 
We thank all applicants, but only those considered for an interview will be contacted. 
Please do not contact us directly about the application status.