Volunteer Information Package

Bass Coast Festival creates unique opportunities for people to interact with music, art, nature and each other. Volunteering is an incredible way to dive deeper into our 10th edition, expanding your skills and making new friends as you create the magic with us.

Volunteers are truly the heroes of Bass Coast Festival. We reward your dedication with choice camping, a volunteer headquarters, commemorative Bass Coast merchandise, access to full festival programming and other festival perks.

Please note: completed Volunteer Applications do not guarantee a position. Only successful applicants will be contacted.

IMPORTANT INFORMATION

TIME COMMITMENT

21 Hours: If you are working during the festival only (Thurs July 5 - Mon July 9)

28 Hours: If you are working during pre-show or post-show, (June 23rd - July 5 / July 9 - July 14)

DEPOSIT

A $319 volunteer deposit deposit fee+tax) (“Deposit”) is required to process your application.The Deposit (less a $30 processing fee) is only refundable upon completion of the shifts assigned.

By paying your Deposit you are committing to the dates you have applied for. Please ensure you are available for the dates you have listed in your application before paying and completing your application, as changes to availability cannot be accepted once your Deposit and your application have been processed.

PAYMENT PLANS

Payment Plans are available as an option for paying your Deposit.

By paying your Deposit or the first Deposit instalment you are committing to the dates you have applied for. Please ensure you are available for the dates you have listed in your application before paying as changes to availability cannot be accepted once the Deposit or the first Deposit instalment has been paid.

AVAILABILITY

All volunteers must be available for the entire weekend of Friday July 6 - Sunday July 8, AND EITHER Thursday July 5 OR Monday July 9. You must choose 4 of these dates for your application to be accepted. For example, your availability must be July 5-9 OR July 7-10

CANCELLATIONS

The Deposit protects the festival if a volunteer cancels or does not show up to their shifts. If for some reason you need to cancel before June 8th, you are responsible for finding another volunteer who is available for the exact same shifts and qualified for the teams you selected. The replacement must be approved in advance by the volunteer coordinator. Alternatively, if there is a medical or work emergency, please provide a doctor’s note or letter from your employer to receive a refund of your Deposit. Any cancellations after June 8th, are non-transferable and Deposits will be non-refundable.

IMPORTANT DATES in 2018

May 30: After this date any cancellations are non-transferable and Deposits are non-refundable.

July 5/6: On-Site Volunteer Orientations for all Volunteers

July 30: The latest the Deposits will be refunded to participating volunteers.

GENERAL INFORMATION

Bass Coast is a 19-plus-event and government issued photo ID is required to enter the festival site. No animals are permitted on-site before, during or after the event.

WEATHER

Come prepared with clothing appropriate for outdoor work in all elements. We may experience extreme heat, torrential rain, severe thunderstorms or high winds. The festival goes on, rain or shine.

CAMPING

Pre-festival volunteers are only allowed on site as early as 1 day before their shift. Only if a Volunteer is scheduled to work between the dates of June 23rd and July 5th are they authorized to be on site before July 6th. Any volunteers showing up early will be asked to camp off site. Read your volunteer package carefully (to be sent closer to the festival).

All Volunteers may enter the festival grounds starting at noon on Thursday, July 5. Prior to Thursday, July 5, there will be restrictions on certain campsite access for pre-festival volunteers.

Bass Coast Site Address: 1000 Midday Valley Road Merritt, BC V1K 1L4

TEAM AND SHIFT SELECTION

We will work hard to place you on the team and shifts of your choice. Due to the high volume of application, we may not be able to accommodate your requests. Thank you for your understanding!

We look forward to working with you.

Please email volunteer@basscoast.ca with any questions. Please do not contact us to see if we received your application.