Artisan Vendor Information Package

Bass Coast Festival is committed to creating an exciting and immersive experience for our attendees. This vision extends to our artisan vendors. We want vendors to step away from single booth pop-up vending tents and create something unique and inspiring.

We’re looking for:

  • Unique, quality items that will sell at Bass Coast Festival
  • Creative and aesthetically attractive vending stalls

We’d like you to think of the vending market as a village where you’re setting up a storefront. Add a wall, a front entrance, a window display, a fake floor, hanging baskets of flowers, a seating area, a fancy dressing room or a lounge. Lighting at night is MANDATORY – make yours unique.

Participate in our art installation exhibit by making your store into something creative. In the past, we’ve had ships, domes and tree house. Anything is possible. Draw people into your vending stall. Create an environment where they want to spend time. Make the vending experience unique and memorable for everyone onsite. In our experience, the vendors who participate in the festival feel are the most successful.

You can apply as a single vendor, but we encourage you to collaborate with another vendor to create a bigger and better stall with shared staff and reduced fees.

Please note, some priority is given to vendors who have previously contributed to Bass Coast Festival. Artisan Vendor Stall Price include:

  • Frontage; 20’ x 25' deep for Large Stores, 10’ x 20’ for Small Stores
  • 20 amp allotment of power
  • Camping behind Artisan vendor booth (or in general camping)
  • Garbage and recycling removal from the site
  • 1 staff lot parking pass

Tickets for you and your staff are regular general admission price $320 plus tax. Stalls may buy up to 4 staff tickets. Special requests for more staff tickets will be considered on an individual basis.

IMPORTANT INFORMATION

GENERAL INFORMATION

Bass Coast is a 19-plus-event and photo ID is required to enter the festival site. No animals are permitted on-site before, during or after the event.

LOCATION ONSITE

The vendor village is set in a shaded forest, in a high traffic area between two stages.

WEATHER

Prepare for all weather. We may experience extreme heat, torrential rain, severe thunderstorms or high winds. It’s your responsibility to make sure your stall and goods are securable and prepared for the elements.

CAMPING

Early entry staff may camp in your vendor plot. You may not extend camping beyond your allocated area. Depending on capacity, additional Early Entry staff may be able to park in Staff Lot, or the General Admission camping area.

VEHICLES

Each store will receive 1 staff lot parking pass. Each store has space for one camper/vehicle to be parked directly behind it. The forest parking pass has no ins and outs from 8 AM Thursday, July 6  – 9 AM Monday, July 13th.

You may request to have 1 additional vending vehicle park in the staff lot, directly behind the vending village or in General Admission camping. No exceptions.

ENTRY / EXIT

Artisan vendors may enter the festival site from 3 PM - 10 PM on Wednesday, July 6th. If you arrive after 10 PM, you will be processed the following morning. No exceptions.

Artisan vendors must be off site by 6 PM, Monday July 10th. Late departures do not get their LNT deposit back.  

SECURITY

We have a strong and professional security team on site and a comprehensive security plan. Security will be patrolling all areas 24H. Unfortunately, theft is a reality at most festivals, so please secure your valuables on-site. We require that vending stalls have front lighting that is kept on all night, even if the stall is not open, to create a safe and secure area.

HOURS OF OPERATION

Vending hours are flexible, but we expect you are open a minimum of 8 hours a day. Vending stalls must be ready to open by 10 AM, Friday July 7, 2017.

SIGNAGE

Vendors may not include any third party advertising signage. All vendors will be requested to remove any third party logos or signs upon setting up at Bass Coast Festival.

POWER

Bass Coast will provide 1 box per store with 1 standard 3 prong (20amp) power outlet. If additional power is required please let Bass Coast management know by May 1. Additional charges may apply.

ENVIRONMENT

You are responsible for recycling all packaging from your goods at our recycling depot on-site. A $200 Leave No Trace (LNT) deposit is required to ensure your waste is properly sorted and site left spotless. You LNT will be returned on Monday, July 10th after your plot has been inspected and approved.

There are no glass bottles permitted on site. If you sell glass products, please make a note in your application. Please reference our FAQ page for other products that are not allowed on the Bass Coast site.

SUSTAINABILITY

All vendors must use environmentally friendly packaging products. We encourage all vendors to source products locally whenever possible.

INSURANCE

All vendors must have liability insurance. 2 million in liability per vendor.

Bass Coast Site Address: 1000 Midday Valley Road Merritt, BC V1K 1L4

PAYMENT INFORMATION

Payment must be made in full by E-Transfer to accounting@basscoast.ca by May 1, 2017. This includes– Vending fee– Leave no trace (LNT) Deposit

STAFF TICKETS

Additional staff tickets requests will be taken until May 30, 2017.

PayPal

If you must pay with Paypal, their 4% administration fee is your responsibility and must be added to the package amount and paid in full by May 1, 2017.

PAYPAL LARGE STORE —- $800 plus 5%=$840.  4% fee= $34.  Total = $874

PAYPAL SMALL STORE —- $400 plus 5%= $820. 4% fee= $17. Total = $837

IMPORTANT DATES in 2017

Feb 28: Artisan Vendor Applications close

Mar 15: Successful Artisan Vendors contacted

May 1: Full Payment to Bass Coast due

May 30: Additional Staff tickets requests deadline

July 5: Artisan Vendors may arrive on site between 12 noon - 10 PM

July 6: All Artisan vendors must be on site by 8 PM

July 7: All Artisan vendor booths must be ready to open for 10 AM

July 10: Artisan Vendors leave site by 6 PM. LNT deposit available upon exit

 

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