Artisan Vendor Information Package

Bass Coast Festival is committed to creating an exciting and immersive experience for our attendees. This vision extends to our artisan vendors. We encourage vendors to step away from single booth pop-up vending tents and create something unique and inspiring.

We’re looking for:

  • Unique, quality items that will sell at Bass Coast Festival
  • Creative and aesthetically attractive vending setups

We’d like you to think of the Artisan vending market as a village where you’re setting up a storefront. Add a wall, a front entrance, a window display, a fake floor, hanging baskets of flowers, a seating area, a fancy dressing room or a lounge. Lighting at night is MANDATORY – make yours unique

Participate in our art installation exhibit by making your store into something creative. In the past, we’ve had ships, domes and tree house. Anything is possible. Draw people into your store. Create an environment where they want to spend time. Make the vending experience unique and memorable for everyone onsite. In our experience, the vendors who participate in the festival feel are the most successful.

You can apply as a single vendor, but we encourage you to collaborate with another vendor to create a bigger and better store with shared staff and reduced fees.

Please note, some priority is given to vendors who have previously contributed to Bass Coast Festival.

Artisan Vendor Stall Price includes:

  • LARGE STORE: 20’ x 25 deep: $1440 plus 5% GST and leave no trace deposit. (Fee includes 2 tickets for your staff valued at $319 each)
  • MEDIUM STORE 10’ x 20’ deep: $720 plus 5% GST and leave no trace deposit. (Fee includes 1 staff ticket valued at $319 each)
  • SMALL STORE 10’ x 10 deep’ for Smaller Stalls, $595 plus 5% GST and leave no trace deposit. (Fee includes 1 staff ticket valued at $319 each)
  • 20 amp allotment of power
  • Camping behind Artisan vendor booth (or in general camping)
  • Garbage and recycling removal from the site
  • 1 staff lot parking pass

Tickets for you and your staff are regular general admission price $319 plus tax. Stalls may buy up to 4 additional staff tickets. Special requests for more staff tickets will be considered on an individual basis.

IMPORTANT INFORMATION

GENERAL INFORMATION

Bass Coast is a 19-plus-event and photo ID is required to enter the festival site. No animals are permitted on-site before, during or after the event.

LOCATION ONSITE

The vendor village is set in a shaded forest, in a high traffic area between two stages.

WEATHER

Prepare for all weather. We may experience extreme heat, torrential rain, severe thunderstorms or high winds. It’s your responsibility to make sure your stall and goods are securable and prepared for the elements.

CAMPING

Early entry staff may camp in your vendor plot. You may not extend camping beyond your allocated area. Depending on capacity, additional Early Entry staff may be able to park in Staff Lot, or the General Admission camping area.

Small booths are not guaranteed camping behind their booth and must be prepared to camp in general camping.

VEHICLES

Each store will receive 1 staff lot parking pass. (5 min walk to the vending area) and 1 forest parking pass for parking directly behind your booth. The forest parking pass has no ins and outs from 8 AM Thursday, July 5 – 9 AM Monday, July 9th.

Small booths will be unable to park behind their booth, and will instead be issued 2 staff lot passes rather than 1 staff and 1 forest.

You may request to have 1 additional vending vehicle park in the staff lot, directly behind the vending village or in General Admission camping. No exceptions.

ENTRY / EXIT

Artisan vendors may enter the festival site from 9 AM - 10 PM on Wednesday, July 6th. If you arrive after 10 PM, you will be processed the following morning. No exceptions.

Artisan vendors must be off site by 6 PM, Monday July 9th. Late departures do not get their LNT deposit back.  

SECURITY

We have a strong and professional security team on site and a comprehensive security plan. Security will be patrolling all areas 24H. Unfortunately, theft is a reality at most festivals, so please secure your valuables on-site. We require that booths have front lighting that is kept on all night, even if the store is not open, to create a safe and secure area.

HOURS OF OPERATION

Store hours are flexible, but we expect you are open a minimum of 8 hours a day. Stores must be ready to open by 10 AM, Friday July 7, 2018.

SIGNAGE

Vendors may not include any third party advertising signage. All vendors will be requested to remove any third party logos or signs upon setting up at Bass Coast Festival.

POWER

Bass Coast will provide 1 box per store with 1 standard 3 prong (20amp) power outlet. If additional power is required please let Bass Coast management know by May 1. Additional charges may apply.

ENVIRONMENT

You are responsible for recycling all packaging from your goods at our recycling depot on-site. A $200 Leave No Trace (LNT) deposit is required to ensure your waste is properly sorted and site left spotless. You LNT deposit will be returned on Monday, July 9th after your vending area has been inspected and approved.

There are no glass bottles permitted on site. If you sell glass products, please make a note in your application. Please reference our FAQ page for other products that are not allowed on the Bass Coast site.

SUSTAINABILITY

All vendors must use environmentally friendly packaging products. We encourage all vendors to source products locally whenever possible.

INSURANCE

All vendors must have liability insurance. 2 million in liability per vendor.

Bass Coast Site Address: 1000 Midday Valley Road Merritt, BC V1K 1L4

PAYMENT INFORMATION

Payment must be made in full by E-Transfer to accounting@basscoast.ca by May 1, 2018.

This includes 1) Store fee plus 5% GST 2) Leave no trace (LNT) deposit of $200

STAFF TICKETS

Additional staff tickets requests will be taken until June 15, 2018.

PayPal

If you must pay with Paypal, their 4% administration fee is your responsibility and must be added to the package amount and paid in full by May 1, 2018.

PAYPAL LARGE STORE —- $1440 plus 5%=$1512 4% fee= $60.48 Total = $1572.48

PAYPAL MEDIUM STORE —- $720 plus 5%= $756 4% fee= $30.24 Total = $786.24

PAYPAL SMALL STORE —- $595 plus 5%= $624.75 4% fee= $24.99 Total = $649.74

IMPORTANT DATES in 2018

Feb 15: Artisan Vendor Applications close

Mar 15: Successful Artisan Vendors contacted

May 1: Full Payment to Bass Coast due

June 15: Additional Staff tickets requests deadline

July 4: Artisan Vendors may arrive on site between 9AM - 10 PM

July 5: All Artisan vendors must be on site by 5 PM

July 6: All Artisan vendor booths must be ready to open for 10 AM

July 9: Artisan Vendors leave site by 6 PM. LNT deposit available upon exit.