Market Vendor Application Package

Thank you for your interest in applying to vend at Bass Coast Festival.

Bass Coast takes place from July 11-14, 2025, in Merritt, BC on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people.

Bass Coast Festival is committed to creating an exciting and immersive experience for our attendees. This vision extends to our Market vendors. We encourage vendors to step away from single stall pop-up vending tents and create something unique and inspiring. Please read the following information before submitting an application.

We are looking for:

  • Unique, quality items with market appeal for Bass Coast Festival.
  • Creative and visually appealing vending stalls.
  • Merchandise that embraces cultural awareness and sustainability.
  • Thoughtfully designed storefronts with walls, displays, seating, faux flooring, and mandatory lighting for nighttime—make it visually unique.

Collaboration with another vendor is encouraged for a larger, more impactful stall. Shared staff and reduced fees can enhance your success at the festival. Please note some priority is given to vendors who have previously contributed to Bass Coast Festival.

The application is designed to be completed on a per-stall basis. Please ensure that all relevant information, including details about all collaborators, is consolidated and included within a single application for each stall.

STALL PRICES 

LARGE STALL 20’x 20’: $2,128 + 5% GST + Leave No Trace deposit*, which includes:

  • Two (2) Vendor tickets**, with Wednesday and Thursday early entry
  • One (1) Forest and one (1) Vendor Lot parking pass
  • Two (2) Enviro Vehicle pass

MEDIUM STALL 10’ x 20’: $1,064 + 5% GST + Leave No Trace deposit*, which includes:

  • One (1) Vendor ticket**, with Wednesday and Thursday early entry
  • One (1) Vendor Lot and one (1) Forest parking pass
  • One (1) Enviro Vehicle pass 

SMALL STALL 10’ x 10’: $889 + 5% GST + Leave No Trace deposit*, which includes:

  • One (1) Vendor ticket**, with Wednesday and Thursday early entry
  • Two (2) Vendor Lot parking pass
  • One (1) Enviro Vehicle pass

Stall Fees Include:

  • Power (20 amp)
  • Camping (behind the stall or in General Admission camping)

Not Included: 

  • Internet access
  • Vendors are responsible for contacting their cell/ internet provider prior to the event to ensure adequate coverage.
  • See details below in Internet Access & Connectivity Information section.

* A $200 Leave No Trace (LNT) deposit is required to ensure proper waste sorting and that the site is left spotless, in addition to the stall price.

** Vendors may request to purchase up to 4 additional staff tickets ($449 + s/c + taxes; Enviro Vehicle pass included upon request at the Staff Gate). Requests for additional tickets will be reviewed individually based on the application.

KEY DATES in 2025
Feb 1: Applications close at 11:59 PM
March 15: Successful applicants contacted
May 1: Additional power requests due
May 15: Full payment and liability insurance due
June 30: Additional staff ticket requests due
July 9: Market vendors arrive (9 AM - 10 PM)
July 10: All Market vendors must be on-site by 5 PM
July 11: Stalls ready to open by 10 AM
July 14: Leave by 6 PM; LNT deposit available upon exit

GENERAL INFORMATION
Bass Coast is a 19-plus event, and photo ID is required to enter the festival site. This includes all vendors and staff. No animals are permitted on-site before, during or after the event. 

SUSTAINABILITY
All vendors products must be free from loose items which could create environmental contamination on the site (loose glitter, loosely attached rhinestones, small plastic parts that could come free, etc). We encourage all vendors to source products locally whenever possible.

Please take a moment to read our Sustainability Education Series.

ACCESSIBILITY
Please take a moment to read about our Accessibility services.  

CODE OF CONDUCT
Bass Coast is committed to fostering its safe and inclusive community. In order to do so, Bass Coast requires that its team, contributors, volunteers and attendees understand and agree to this Code of Conduct in relation to all activities regarding the Festival.

Please take a moment to read our Code of Conduct.

CULTURAL APPROPRIATION
It is important for everyone to take responsibility for researching and educating themselves on this issue. When wearing or selling items (including clothing, makeup, or stylings) for Bass Coast, consider the following questions:

  1. Does this hold traditional significance to a community or culture?
  2. Is this intended to express religious beliefs or political statements?
  3. Does this designate respect or status within that culture?

If the answer is yes to any of the above, or if there is uncertainty, reconsideration is encouraged.

Bass Coast’s harm reduction strategy includes a commitment to providing a culturally safe environment for the entire community. A culture of mutual respect is a fundamental part of the Bass Coast experience. Even if the intention behind sharing culturally significant items is respectful, other community members may find it insensitive or upsetting.

To maintain a welcoming and comfortable environment for all festival attendees, we ask that participants avoid wearing/selling such items.

Please take a moment to read about our Cultural Respect ETHOS.

ETHOS
Please take a moment to read more about our ETHOS:

INTERNET ACCESS & CONNECTIVITY INFORMATION
Bass Coast Coordinates: 50°05'24.0"N 120°47'43.9"W

Vendors are responsible for arranging their own internet access to support sales. Connectivity in the area during the festival can be limited, particularly for Telus users and other providers that rely on Telus Towers like, Bell, Virgin, Koodo and Public Mobile. Confirming coverage with a provider and preparing a backup plan is strongly recommended.

Rogers or Starlink have been identified as viable alternatives for internet access in this area. However, it may be beneficial to explore a backup provider in case connectivity issues affect any provider in the region.

The challenges of limited connectivity are recognized, and advocacy efforts for improved service in the region are ongoing, including initiatives by Bass Coast to address these issues. Feedback to providers as a consumer can complement these efforts and play a significant role in prompting change.

Provider Contacts:

  • Bell Mobility: 1-800-667-0123
  • Virgin Mobility (Owned by Bell): 1 (888) 999-2321
  • Rogers: 1-888-764-3771
  • Telus: *611 or 1-866-558-2273
  • Koodo (Owned by Telus): 1-866-995-6636
  • Public Mobile (Owned by Telus): *611

Collective voices have the power to drive better connectivity in the area.

OFF LIMIT SALES
Due to legalities, liabilities, or intellectual property concerns, some items are off-limits for Market vendors to sell. These items include, but are not limited to:

  • Cigarettes
  • Glass bottles
  • Most glassware (considered on a case-by-case basis)
  • Drugs
  • Alcohol
  • Weapons of any kind
  • Earplugs
  • Glitter
  • Any items featuring “Bass Coast” or affiliated logos
  • Food and Beverages are not permitted to be sold at a Market Vending Stall.
    • Small factory-packed candies or snack items may be considered.

If there is uncertainty about whether a product is off-limits, note it within the application.

For more information on all other prohibited items, refer to the FAQ.

PAYMENT INFORMATION
Payment must be made in full by E-Transfer to accounting@basscoast.ca by May 15, 2025. 

This includes:

  • Stall fee + 5% GST
  • Leave No Trace (LNT) deposit of $200
  • Payment processor fees

PAYPAL
For payments made via PayPal, the administration fee must be added to the package amount with full payment due by May 15.

LOCATION ON-SITE
The Vendor Village is located in a shaded forest in a high-traffic area between The Cabin and Slay Bay stages.

ENTRY / EXIT
Market vendors may enter the festival site on Wed. July 9 from 9 AM to 10 PM - late arrivals will be processed the following morning. No exceptions.

Market vendors must be off-site by 6 PM on Mon. July 14. Late departures will result in the loss of LNT deposit.

HOURS OF OPERATION
Market vendors are encouraged to operate flexible hours but must be open for at least 8 hours a day.

Stalls must be ready to open by 10 AM on Fri. July 11.

WEATHER
Be prepared for all weather conditions, including extreme heat, torrential rain, severe thunderstorms, and/or high winds. It is the responsibility of each vendor to ensure their stall and products are secure and prepared for the elements.

CAMPING
Early Entry staff are permitted to camp in the vendor camping area. Camping must not extend beyond the allocated area. Small stalls are not guaranteed camping behind the stall and should be prepared to camp in Campgound B or C.

VEHICLES & PARKING
Large and Medium stalls will receive:

  • 1 Vendor Lot parking pass (located a 5-minute walk from the vending area)
  • 1 Forest parking pass for parking directly behind the stall

Note: The Forest has no in-and-out access from 8 AM on Thurs. July 10 to 9 AM on Mon. July 15

Small stalls will receive:

  • 2 Vendor Lot parking passes (no Forest parking available)
  • If you have specific accessibility needs, please mention them in your application, and we will do our best to support your access requirements.

SECURITY
A strong and professional security team will be on-site, supported by a comprehensive security plan. Security will patrol all areas throughout the event. While every effort is made to ensure safety, theft can occur at festivals, so securing valuables is essential. Stalls are required to have front lighting that remains on throughout the night, even when the stall is closed, to help maintain a safe and secure environment.

SIGNAGE
Third-party advertising signage is not permitted. Vendors will be asked to remove any third-party logos or signs upon setting up at Bass Coast.

POWER
Each stall will be provided with one power box containing a standard 3-prong (20-amp) outlet. Vendors are required to bring a labeled 100’ extension cord; Bass Coast will not supply extension cords. If additional power is required, please notify Bass Coast management by May 1. Additional charges may apply.

SITE & ENVIRONMENT
Vendors are responsible for recycling all packaging at the on-site recycling depot. A $200 Leave No Trace (LNT) deposit is required to ensure waste is properly sorted and the site is left spotless. The LNT deposit will be returned on Mon. July 14, after the vending area has been inspected and approved.

RELEASE OF LIABILITY
Bass Coast is not responsible for any damage, theft, vandalism or any other incident regarding your materials or personal property.

Please take a moment to read our Liability Waiver.

INSURANCE
All vendors must have liability insurance. 2 million in liability per vendor.
Bass Coast Site Address: 1000 Midday Valley Road Merritt, BC V1K 1L4

STAFF TICKETS
Vendors are eligible to purchase up to four additional staff tickets. Staff tickets will be available for purchase via an email link sent in early June. If more than four tickets are needed, additional requests can be made until June 30.

COVID-19 GUIDELINES
Bass Coast Festival will continue to operate in accordance with provincial and local health guidelines and recommendations. The government of British Columbia’s current response to the ongoing COVID-19 pandemic can be viewed here.

QUESTIONS?
If you have any questions regarding this application or being a Market Vendor at Bass Coast, please email Vend@basscoast.ca.

APPLY NOW