Applications 2025
Bass Coast encourages people of colour, First Nations/Aboriginal individuals, members of the LGBTQ community, people of all genders and abilities, and members of other underrepresented communities to apply.
Bass Coast offers an array of curated experiences including art installations, live mural paintings, workshops, movement classes, performance art, music, artisan vendors, spa and culinary vending. Each year artists, artisans and educators come together each year to make the festival a success.
Bass Coast is an independent & artist owned festival with accolades that include two consecutive wins of DJ Mag’s ‘Best Boutique Festival in North America’, 'Best Midsize Festival in Canada' by Canada Music Awards, and 'Best Music Festival in Vancouver' runner-up by the Georgia Straight Vancouver.
The 17th edition of Bass Coast Festival will be held on July 11-14, 2025.
You are invited to participate.
Art Installations
November 15, 2024 - February 1, 2025
Art Installations
Thank you for your interest in applying for the Bass Coast Art Installation program.
Bass Coast takes place from July 11-14, 2025, in Merritt, BC on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people.
Since the inception of the Art Installation program in 2012, Bass Coast has awarded over $300,000 in funding, showcased more than 450 interactive art installations, and has seen over 1100 artists participate in the program. The program offers professional and emerging artists an internationally recognised exhibition space to showcase their work. Artists are invited to present interactive installations alongside their idols & peers with the support and mentorship of the Bass Coast team.
Exhibiting art outdoors in a festival environment comes with unique challenges. This application serves as a tool to help you prepare before you apply..
Please thoroughly read the application questions and package before submitting to ensure your art meets the criteria.
We’re seeking the following:
- Innovative ideas & unique concepts
- Installations that are interactive with the viewer
- Projects that showcase unique lighting and design
- Work that initiates profound conversation
- Designs that create an environment that encourages viewers to gather
- Teams that use sustainable building materials and methods
- Structurally sound designs, built to the B.C. code
- Art designed for outdoor use with high winds and rain potential
- Art may be pre-existing or in the design phase when submitting your application
- Evolution of an existing piece or returning piece, to ensure a unique experience at Bass Coast
- Increased Physical Size: Art that is larger than 6 feet high.
- Cause & Effect: Interactive art that uses science and technology.
- Lighting Design: Installations with advanced lighting design.
- Flooring: Applications which include carpets, rugs, floors or mindfulness of how the piece is landing/framed in its environment.
INSTALLATION SUBMISSION EXPECTATIONS
Bass Coast 2025 Art Installation submissions will consist of 1 round.
ROUND 1: Nov 15, 2024 - Feb 1, 2025
Submissions will be reviewed Feb 1; successful applicants will be notified by March 15, 2025.
Radius Clause: Installations receiving a financial grant of over $1000 will be asked to sign a radius clause and cannot present the same project at any event within 500 km & 45 days on either side of the Bass Coast exhibition. Exceptions will be made if the other event is willing to match the funding amount from Bass Coast.
Arrival: Art Installations are located in 2 areas with different opening dates. Installations in the field must be set up by Wednesday night at 11 PM, and those in the forest by Thursday night at 11 PM. All art Installations must be removed by 5 PM on Monday post-show.
Safety: Art Installation teams are expected to ensure that their installation remains safe, secure, and functioning throughout the entirety of the festival. Bass Coast Festival is not liable for any damaged art installations.
Exhibit Locations: Bass Coast will decide on the location of art, and artists must comply with the location awarded to them.
INSTALLATION BASIC STANDARDS
- No pop-up tents; if you use a tent, it must be disguised*
- No tarps, unless disguised*
- Blow-up pools & plastic seating must be disguised*
- No rental fencing
- Art must match the description provided, or the grant will be revoked
- Engineering stamps and liability insurance are required for all weight-bearing overhead structures
*If a tent, tarp, blow-up pool, and/or plastic seating is absolutely necessary, it must seamlessly integrate with the installation & not be visibly recognisable as a purchased product.
KEY DATES in 2025
Feb 1: Applications close at 11:59 PM
Mar 15: All successful applicants contacted
July 9: Art Installation participants arrive on-site
July 9: Art Installations in the field complete and ready for safety inspection before 5 PM and completed by 11:00 PM
July 10: Art Installations in the forest complete and ready for safety inspection before 5 PM and completed by 11:00 PM
July 14: Art Installations must be removed by 5 PM
GENERAL INFORMATION
Bass Coast is a 19 plus event and photo ID is required to enter the festival site. This includes all presenters. No animals are permitted on-site before, during, or after the event.
ACCESSIBILITY
Please take a moment to read about our Accessibility services.
SUSTAINABILITY
All presenters must use environmentally friendly packaging products. We encourage all presenters to source products locally whenever possible.
Please take a moment to read our Sustainability Education Series.
CODE OF CONDUCT
Bass Coast is committed to fostering its safe and inclusive community. In order to do so, Bass Coast requires that its team, contributors, volunteers and attendees understand and agree to this Code of Conduct in relation to all activities regarding the Festival.
Please take a moment to read our Code of Conduct.
CULTURAL APPROPRIATION
It is important for everyone to take responsibility for researching and educating themselves on this issue. When choosing your designs or wearing/selling items (including clothing, makeup, or stylings) for Bass Coast, consider the following questions:
- Does this hold traditional significance to a community or culture?
- Is this intended to express religious beliefs or political statements?
- Does this designate respect or status within that culture?
If the answer is yes to any of the above, or if there is uncertainty, reconsideration is encouraged.
Bass Coast’s harm reduction strategy includes a commitment to providing a culturally safe environment for the entire community. A culture of mutual respect is a fundamental part of the Bass Coast experience. Even if the intention behind using or sharing culturally significant designs or items is respectful, other community members may find it insensitive or upsetting.
To maintain a welcoming and comfortable environment for all festival attendees, we ask that participants avoid these designs and/or wearing/selling such items.
Please take a moment to read about our Cultural Respect ETHOS.
ETHOS
Please take a moment to read more about our ETHOS:
- Harm Reduction
- Cultural Respect
- Sustainability
- Towards Equity
- Harassment and Assault Policy with attention to Section 6.1
PROGRAM CATERGORIES
Bass Coast provides partial support for Art Installations in the form of both financial funding and tickets with an equivalent value. Bass Coast does not intend to fund 100% of the costs associated with each installation. Art Installation tickets are provided as an equivalent value and artists are expected to use this value toward their artwork. If these terms are not acceptable, please do not apply.
- Category 1: Two (2) Art Installation tickets, which have an equivalent value of $1,000.
- Category 2: Two (2) Art Installation tickets (equivalent value $1,000) plus financial funding up to $1,000.
- Category 3: Two (2) Art Installation tickets (equivalent value $1,000) plus financial funding exceeding $1,000.
- Category 4: Two (2) Art Installation tickets (equivalent value $1,000) plus financial funding exceeding $3,000.
Additional tickets may be allocated upon acceptance, subject to approval. A very limited number of extra team tickets may be available for individual purchase, which includes art installation accreditation, camping, and early entry.
Final ticket allocations will be confirmed upon contract signing. No further team members or tickets can be added after this point.
If your installation requires more than two tickets, you will be asked to provide the following:
WEATHER
Bass Coast can be full sun, torrential rain, thunderstorms, or high winds. Your installation must be water-resistant, securely anchored, and able to withstand sustained rain, high winds, and gusts. Artists are responsible for ensuring both their work and themselves are prepared to handle these elements. The exhibit areas are open, opulent playscapes.
Artists will receive high wind warnings when conditions include a sustained wind of 70km/h or more and /or gusts up to 90 km/h or more. A sober member of your team must be available to respond at any point in the show.
NOTE: We do not accept tarps and pop-up tents in the exhibit unless well disguised. In the case of heavy rain or storm conditions, you are permitted to cover your artwork with a tarp for the storm's duration. You must remove the tarp immediately after the rain has stopped.
Please consider the following when describing your rain and high wind plan:
- Could rain damage or compromise the safety of this piece?
- Could any part of your installation act as a windsail?
- What is your plan to monitor and ensure the safety of your piece and the people around it in the event of high winds?
- Who on your team will be responsible for responding to weather-related issues at any time during the event?
SAFETY
All installations are required to be safe. Remember, the exhibit is busy during the day and night.
Consider the following:
- Does your art have sharp corners or items that extrude at eye level?
- Are there tripping hazards that may create an unsafe area for people in the dark?
The trees on-site are not to be used for any weight bearing rigging points. If your art is suspended in the air, it must be SECURED by its own uprights, not the trees. If your art is airborne, you may require a rigger on your team. All suspended elements must be pre-approved by our rigging team.
Art Installation presenters and their team are responsible for mitigating all anticipated safety concerns before applying and or arriving on-site. If any unexpected safety concerns arise during setup or throughout the festival, immediately notify the Bass Coast curation team.
Once your artwork is installed on-site, a safety check will be conducted. If any safety issues are identified, you will be asked to address them. Bass Coast reserves the right to remove any art posing a safety risk, and financial funding and tickets may be revoked.
ENGINEERING PAPERS
If your installation has more than one floor, large overhead components, or large moving parts, you must have an engineering stamp and carry liability insurance that lists Bass Coast Project Ltd. If you still need to get the papers, please note you will be required to obtain them if accepted to the exhibit. Please consult with a local engineer for an estimated cost.
INSURANCE
All structures must be safe and built according to the BC Building Codes. An on-site safety inspection is mandatory for all installations. Large installations are required to have their own liability insurance. If you do not possess liability insurance, and it is determined to be necessary by our Art Installations curation team, you may be obligated to secure coverage before the festival and list Bass Coast on that policy.
All Art Installation recipients may need to add Bass Coast to their liability insurance depending on the design. A minimum of at least 2 million in liability insurance per installation will be required.
INTERNATIONAL ART INSTALLATIONS
Installation artists may qualify for a work permit exemption letter for crossing the Canadian border. If your installation is currently located outside of Canada, please state its current location and any prior instances of border crossings associated with it.
LIGHTING & TOOLS
Installation artists are responsible for the setup, tear down and upkeep of your installation throughout the festival. You must ensure your installation is illuminated for viewing at night. Bass Coast does not provide any lighting, tools, lifts, ladders, extension cords, power bars or other equipment or hardware.
Bass Coast has very limited access to heavy machinery. In special cases artists may request in advance assistance from the Bass Coast team to support them with bucket lifts, skid steers, tall ladders & lull (telehandler).
POWER
Power will be allocated on an individual basis depending on the needs of each installation. Main hubs will be set up in the forest and field. Each installation is required to dig their own trench minimum 10 inches deep to that power hub and lay your power cords into the trench.
Bass Coast does not provide power for tools during set-up, prior to main power hubs being turned on Thursday at 9am. If you require more power for set up than your own battery-powered tools, please make a note in your application. You are responsible for having enough power bar(s) and cable to reach an outlet. Installations may be 20’-50’ feet away from a power hub.
VEHICLES & PARKING
Vehicles used for installation may enter the forest area where the art will be installed for drop-off and pick-up purposes only. The forest is a small space and cannot accommodate excess vehicles for extended periods. Vehicles will not be permitted to enter the forest after Thur. July 10 at 12 PM.
ENTRY & CAMPING
Art installation teams receive Wednesday and Thursday Early Entry, which includes General Admission camping or Art Installation camping (located on the festival side of the river). Please note that art teams are not allowed to camp beside their installations. Art Installation camping is no more than a 10-minute walk from your installation, but space is limited. Teams with more than two members may need to camp in General Admission if they wish to camp together.
RELEASE OF LIABILITY
Bass Coast is not responsible for any damage, theft, vandalism or any other incident regarding your installation, tools or property. You are completely responsible for your installation and property on-site.
Please take a moment to read our Liability Waiver.
COVID-19 GUIDELINES
Bass Coast Festival will continue to operate in accordance with provincial and local health guidelines and recommendations.
Food Vending
November 15, 2024 - February 1, 2025
Food Vending
Thank you for your interest in applying to be a Bass Coast Festival 2025 Food Vendor.
Bass Coast takes place from July 11-14, 2025, in Merritt, BC, on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people.
Food is integral to the Bass Coast Festival experience, where 6500 attendees, artists and volunteers gather. We seek vendors who offer delicious and nutritious items and share our commitment to minimising our environmental impact. Priority may be given to vendors who have previously contributed to Bass Coast Festival.
STALL PRICES
Full Service Stall: $2200 + 15% of daily sales + Leave No Trace deposit*, which includes:
- Ten (10) Vendor tickets**
- One (1) Food Vendor parking pass
- Up to ten (10) Enviro Vehicle passes***
- Camping (behind the stall or in General Admission camping)
Beverage / Snack Stall: $1600 + 15% of daily sales + Leave No Trace deposit*, which includes:
- Six (6) Vendor tickets**
- One (1) Food Vendor parking pass
- Up to six (6) Enviro Vehicle passes***
- Camping (behind the stall or in General Admission camping)
Stall Fees Include:
- Daily potable water hookup
- Greywater removal
- Garbage, recycling, and compost removal from the site
- Power (30 amps or 50 amps)
Not Included:
- Internet access
- Vendors are responsible for contacting their cell/ internet provider prior to the event to ensure adequate coverage.
* A $200 Leave No Trace (LNT) deposit is required to ensure proper waste sorting and that the site is left spotless, in addition to the stall price.
** Vendors may request additional staff tickets ($449 + s/c + taxes; Enviro Vehicle Pass included upon request at the Staff Gate).
*** Enviro Vehicle passes are issued as needed at the Staff Gate upon check-in. We encourage carpooling when possible to reduce environmental impact.
KEY DATES in 2025
Feb 1: Applications closed at 11:59 PM PT
March 15: All successful applicants contacted
May 15: Full payment and liability insurance due
June 30: Additional Staff ticket request deadline
July 9: Food Vendors arrive onsite at pre-assigned time
July 10: Food Vendors must open at 12 PM
July 14: Food Vendors must be off-site by 8 PM. LNT deposit is available upon exit.
GENERAL INFORMATION
Bass Coast is a 19-and-over event, and photo ID is required to enter the festival site. This includes all vendors and staff. No animals are permitted on-site before, during, or after the event.
SUSTAINABILITY
All vendors must use compostable (not just biodegradable) packaging and utensils. Vendors will be required to purchase Bass Coast-approved compostable packaging or participate in a plate rental plan—details will be provided by Feb 2025.
No disposable water bottles may be sold on-site (by vendors or Bass Coast Festival), and glass bottles are not permitted for sale. Straws must be plant-based. Vendors are encouraged to source products locally whenever possible.
Please see the Sustainability Agreement for full details on sustainability requirements, and take a moment to read our Sustainability Education Series.
ACCESSIBILITY
Please take a moment to read about our Accessibility services.
CODE OF CONDUCT
Bass Coast is committed to fostering its safe and inclusive community. In order to do so, Bass Coast requires that its team, contributors, volunteers and attendees understand and agree to this Code of Conduct in relation to all activities regarding the Festival.
Please take a moment to read our Code of Conduct.
CULTURAL APPROPRIATION
It is important for everyone to take responsibility for researching and educating themselves on this issue. When wearing or selling items (including clothing, makeup, or stylings) for Bass Coast, consider the following questions:
- Does this hold traditional significance to a community or culture?
- Is this intended to express religious beliefs or political statements?
- Does this designate respect or status within that culture?
If the answer is yes to any of the above, or if there is uncertainty, reconsideration is encouraged.
Bass Coast’s harm reduction strategy includes a commitment to providing a culturally safe environment for the entire community. A culture of mutual respect is a fundamental part of the Bass Coast experience. Even if the intention behind sharing culturally significant items is respectful, other community members may find it insensitive or upsetting.
To maintain a welcoming and comfortable environment for all festival attendees, we ask that participants avoid wearing/selling such items.
Please take a moment to read about our Cultural Respect ETHOS.
ETHOS
Please take a moment to read more about our ETHOS:
- Harm Reduction
- Cultural Respect
- Sustainability
- Towards Equity
- Harassment and Assault Policy with attention to Section 6.1
INTERNET ACCESS & CONNECTIVITY INFORMATION
Bass Coast Coordinates: 50°05'24.0"N 120°47'43.9"W
Vendors are responsible for arranging their own internet access to support sales. Connectivity in the area during the festival can be limited, particularly for Telus users and other providers that rely on Telus Towers like, Bell, Virgin, Koodo and Public Mobile. Confirming coverage with a provider and preparing a backup plan is strongly recommended.
Rogers or Starlink have been identified as viable alternatives for internet access in this area. However, it may be beneficial to explore a backup provider in case connectivity issues affect any provider in the region.
The challenges of limited connectivity are recognized, and advocacy efforts for improved service in the region are ongoing, including initiatives by Bass Coast to address these issues. Feedback to providers as a consumer can complement these efforts and play a significant role in prompting change.
Provider Contacts:
- Bell Mobility: 1-800-667-0123
- Virgin Mobility (Owned by Bell): 1 (888) 999-2321
- Rogers: 1-888-764-3771
- Telus: *611 or 1-866-558-2273
- Koodo (Owned by Telus): 1-866-995-6636
- Public Mobile (Owned by Telus): *611
Collective voices have the power to drive better connectivity in the area.
PAYMENT INFORMATION
Payment must be made in full by May 15, 2025.
This includes:
- Stall fee + 5% GST
- Leave No Trace (LNT) deposit of $200
- Payment processor fees
PAYPAL
If you must pay with Paypal, their administration fee is your responsibility and must be added to the package amount and paid in full by May 15.
15% DAILY GROSS SALES
Daily Sales will be tallied with Bass Coast Management daily. The 15% owed to Bass Coast will be due upon the conclusion of sales for Bass Coast 2025.
LOCATION ONSITE
The Food Vending Market is located in a busy hub near the Merch Store, The Brain Workshop stage, and the popular Cantina Stage & Bar. Vendors are encouraged to create a seating area around their stall. Attendees appreciate when vendors contribute to the artistic landscape.
ENTRY / EXIT
The Staff Gate opens for food vendors on Wed. July 9 from 9 AM to 8 PM—no late arrivals will be accepted. Each vendor will receive a specific arrival time for placement that day.
Food vendors must be off-site by 8 PM on Mon. July 14. Late departures will result in the loss of LNT deposit.
HOURS OF OPERATION
Food vendors are encouraged to open early and stay open as long as they prefer.
The mandatory hours for all food vendors are:
- Thurs. July 10: 12 PM to 10 PM
- Fri. July 11 to Sun. July 13: 10 AM to 3 AM
FOOD VOUCHERS
All food vendors are required to accept Bass Coast-issued food vouchers, which will be distributed to artists, team members, volunteers, and others. Voucher types will be communicated to food vendors by Dec. 15.
Bass Coast will reimburse vendors via cheque for all redeemed vouchers. Vendors are responsible for collecting the vouchers and submitting them to Bass Coast Food Vending manager.
WEATHER
Be prepared for all weather conditions, including extreme heat, torrential rain, severe thunderstorms, and/or high winds. It is the responsibility of each vendor to ensure their stall and products are secure and prepared for the elements.
CAMPING
Camping for food vendors is located in the designated area behind each stall. One camper or sleeping vehicle is permitted in this area. Food vending staff may also camp in General Admission Camping.
VEHICLES & PARKING
Food vending stalls include one Food Vendor parking pass, with space for one camper or vehicle to be parked directly behind the stall (no in-and-out privileges). Additional parking requests or arrangements for General Admission camping may be made based on availability. No exceptions.
SECURITY
A strong and professional security team will be on-site, supported by a comprehensive security plan. Security will patrol all areas throughout the event. While every effort is made to ensure safety, theft can occur at festivals, so securing valuables is essential. Stalls are required to have front lighting that remains on throughout the night, even when the stall is closed, to help maintain a safe and secure environment.
SIGNAGE
Third-party advertising signage is not permitted. Vendors will be asked to remove any third-party logos or signs upon setting up at Bass Coast.
WATER
There is one potable water hook-up in the market area. Potable water hoses will be run to the water reservoir in each vendor's stall, but there is no water under pressure. Vendors must provide their own hoses to connect to the supply line. Disposable water bottle sales are not allowed on-site.
GREYWATER REMOVAL
Vendors are required to provide their own pump and hose for greywater removal.
POWER
An electrical cable will be provided to each stall, but exact power needs must be communicated in advance to plan for additional generated power if necessary. Special adaptors for plugs will not be provided, and vendors are responsible for bringing their own adaptors. Additional charges will apply if an adaptor is required.
REFRIGERATION/REEFER TRUCK
A refrigeration truck is not provided. Vendors are responsible for their own refrigeration needs. For additional refrigeration space, please contact Steve Sheridan, the Food Court Manager, at SteveGSheridan@gmail.com.
SITE & ENVIRONMENT
All packaging from goods must be taken to the on-site depot and recycled by the vendor. A $200 Leave No Trace (LNT) deposit is required to ensure that waste is properly sorted and the site is left spotless. The LNT deposit will be returned on-site on Mon. July 14, after the plot has been inspected, approved, and any rented power adaptors have been returned.
INSURANCE
Vendors are required have $2 million in liability insurance. The Liability Insurance Form must be submitted through the designated Bass Coast form.
Bass Coast Site Address: 1000 Midday Valley Road, Merritt, BC V1K 1L4.
RELEASE OF LIABILITY
Please take a moment to read our Liability Waiver.
PERMIT TO OPERATE
Bass Coast is classified as a “Temporary Food Event,” and all vendors must have a permit to operate. After acceptance into the market, approval from Interior Health Authority (IHA) is required. Vendors are responsible for obtaining this permit. If a mobile unit is not registered with IHA, a permit to operate will need to be obtained. Please review the guidelines below.
INTERIOR HEALTH INFORMATION
For information on obtaining a permit to operate a food service at a temporary event or festival, please refer to the following links:
GAS SAFETY
All units must pass a gas and electrical inspection by a safety officer on-site. It is recommended to hire a licensed gas contractor to inspect all equipment before arriving on-site. All aspects of each unit's assembly and safe operation must comply with regulations, including having the proper type and number of non-expired fire extinguishers.
Each unit must display a Certification of Approval decal upon arrival in Merritt; otherwise, operation at Bass Coast Festival will not be permitted.
For more information, contact Wayne Johnson, Provincial Gas Safety Officer Interior South Region, at: Wayne.Johnson@safetyauthority.ca.
STAFF TICKETS
Additional staff ticket requests must be received by June 30.
COVID-19 GUIDELINES
Bass Coast Festival will continue to operate in accordance with provincial and local health guidelines and recommendations.
APPLY NOW
Market Vending
December 11, 2024 - February 1, 2025
Market Vending
Thank you for your interest in applying to vend at Bass Coast Festival.
Bass Coast takes place from July 11-14, 2025, in Merritt, BC on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people.
Bass Coast Festival is committed to creating an exciting and immersive experience for our attendees. This vision extends to our Market vendors. We encourage vendors to step away from single stall pop-up vending tents and create something unique and inspiring. Please read the following information before submitting an application.
We are looking for:
- Unique, quality items with market appeal for Bass Coast Festival.
- Creative and visually appealing vending stalls.
- Merchandise that embraces cultural awareness and sustainability.
- Thoughtfully designed storefronts with walls, displays, seating, faux flooring, and mandatory lighting for nighttime—make it visually unique.
Collaboration with another vendor is encouraged for a larger, more impactful stall. Shared staff and reduced fees can enhance your success at the festival. Please note some priority is given to vendors who have previously contributed to Bass Coast Festival.
The application is designed to be completed on a per-stall basis. Please ensure that all relevant information, including details about all collaborators, is consolidated and included within a single application for each stall.
STALL PRICES
LARGE STALL 20’x 20’: $2,128 + 5% GST + Leave No Trace deposit*, which includes:
- Two (2) Vendor tickets**, with Wednesday and Thursday early entry
- One (1) Forest and one (1) Vendor Lot parking pass
- Two (2) Enviro Vehicle pass
MEDIUM STALL 10’ x 20’: $1,064 + 5% GST + Leave No Trace deposit*, which includes:
- One (1) Vendor ticket**, with Wednesday and Thursday early entry
- One (1) Vendor Lot and one (1) Forest parking pass
- One (1) Enviro Vehicle pass
SMALL STALL 10’ x 10’: $889 + 5% GST + Leave No Trace deposit*, which includes:
- One (1) Vendor ticket**, with Wednesday and Thursday early entry
- Two (2) Vendor Lot parking pass
- One (1) Enviro Vehicle pass
Stall Fees Include:
- Power (20 amp)
-
Camping (behind the stall or in General Admission camping)
Not Included:
- Internet access
- Vendors are responsible for contacting their cell/ internet provider prior to the event to ensure adequate coverage.
- See details below in Internet Access & Connectivity Information section.
* A $200 Leave No Trace (LNT) deposit is required to ensure proper waste sorting and that the site is left spotless, in addition to the stall price.
** Vendors may request to purchase up to 4 additional staff tickets ($449 + s/c + taxes; Enviro Vehicle pass included upon request at the Staff Gate). Requests for additional tickets will be reviewed individually based on the application.
KEY DATES in 2025
Feb 1: Applications close at 11:59 PM
March 15: Successful applicants contacted
May 1: Additional power requests due
May 15: Full payment and liability insurance due
June 30: Additional staff ticket requests due
July 9: Market vendors arrive (9 AM - 10 PM)
July 10: All Market vendors must be on-site by 5 PM
July 11: Stalls ready to open by 10 AM
July 14: Leave by 6 PM; LNT deposit available upon exit
GENERAL INFORMATION
Bass Coast is a 19-plus event, and photo ID is required to enter the festival site. This includes all vendors and staff. No animals are permitted on-site before, during or after the event.
SUSTAINABILITY
All vendors products must be free from loose items which could create environmental contamination on the site (loose glitter, loosely attached rhinestones, small plastic parts that could come free, etc). We encourage all vendors to source products locally whenever possible.
Please take a moment to read our Sustainability Education Series.
ACCESSIBILITY
Please take a moment to read about our Accessibility services.
CODE OF CONDUCT
Bass Coast is committed to fostering its safe and inclusive community. In order to do so, Bass Coast requires that its team, contributors, volunteers and attendees understand and agree to this Code of Conduct in relation to all activities regarding the Festival.
Please take a moment to read our Code of Conduct.
CULTURAL APPROPRIATION
It is important for everyone to take responsibility for researching and educating themselves on this issue. When wearing or selling items (including clothing, makeup, or stylings) for Bass Coast, consider the following questions:
- Does this hold traditional significance to a community or culture?
- Is this intended to express religious beliefs or political statements?
- Does this designate respect or status within that culture?
If the answer is yes to any of the above, or if there is uncertainty, reconsideration is encouraged.
Bass Coast’s harm reduction strategy includes a commitment to providing a culturally safe environment for the entire community. A culture of mutual respect is a fundamental part of the Bass Coast experience. Even if the intention behind sharing culturally significant items is respectful, other community members may find it insensitive or upsetting.
To maintain a welcoming and comfortable environment for all festival attendees, we ask that participants avoid wearing/selling such items.
Please take a moment to read about our Cultural Respect ETHOS.
ETHOS
Please take a moment to read more about our ETHOS:
- Harm Reduction
- Cultural Respect
- Sustainability
- Towards Equity
- Harassment and Assault Policy with attention to Section 6.1
INTERNET ACCESS & CONNECTIVITY INFORMATION
Bass Coast Coordinates: 50°05'24.0"N 120°47'43.9"W
Vendors are responsible for arranging their own internet access to support sales. Connectivity in the area during the festival can be limited, particularly for Telus users and other providers that rely on Telus Towers like, Bell, Virgin, Koodo and Public Mobile. Confirming coverage with a provider and preparing a backup plan is strongly recommended.
Rogers or Starlink have been identified as viable alternatives for internet access in this area. However, it may be beneficial to explore a backup provider in case connectivity issues affect any provider in the region.
The challenges of limited connectivity are recognized, and advocacy efforts for improved service in the region are ongoing, including initiatives by Bass Coast to address these issues. Feedback to providers as a consumer can complement these efforts and play a significant role in prompting change.
Provider Contacts:
- Bell Mobility: 1-800-667-0123
- Virgin Mobility (Owned by Bell): 1 (888) 999-2321
- Rogers: 1-888-764-3771
- Telus: *611 or 1-866-558-2273
- Koodo (Owned by Telus): 1-866-995-6636
- Public Mobile (Owned by Telus): *611
Collective voices have the power to drive better connectivity in the area.
OFF LIMIT SALES
Due to legalities, liabilities, or intellectual property concerns, some items are off-limits for Market vendors to sell. These items include, but are not limited to:
- Cigarettes
- Glass bottles
- Most glassware (considered on a case-by-case basis)
- Drugs
- Alcohol
- Weapons of any kind
- Earplugs
- Glitter
- Any items featuring “Bass Coast” or affiliated logos
- Food and Beverages are not permitted to be sold at a Market Vending Stall.
- Small factory-packed candies or snack items may be considered.
If there is uncertainty about whether a product is off-limits, note it within the application.
For more information on all other prohibited items, refer to the FAQ.
PAYMENT INFORMATION
Payment must be made in full by E-Transfer to accounting@basscoast.ca by May 15, 2025.
This includes:
- Stall fee + 5% GST
- Leave No Trace (LNT) deposit of $200
- Payment processor fees
PAYPAL
For payments made via PayPal, the administration fee must be added to the package amount with full payment due by May 15.
LOCATION ON-SITE
The Vendor Village is located in a shaded forest in a high-traffic area between The Cabin and Slay Bay stages.
ENTRY / EXIT
Market vendors may enter the festival site on Wed. July 9 from 9 AM to 10 PM - late arrivals will be processed the following morning. No exceptions.
Market vendors must be off-site by 6 PM on Mon. July 14. Late departures will result in the loss of LNT deposit.
HOURS OF OPERATION
Market vendors are encouraged to operate flexible hours but must be open for at least 8 hours a day.
Stalls must be ready to open by 10 AM on Fri. July 11.
WEATHER
Be prepared for all weather conditions, including extreme heat, torrential rain, severe thunderstorms, and/or high winds. It is the responsibility of each vendor to ensure their stall and products are secure and prepared for the elements.
CAMPING
Early Entry staff are permitted to camp in the vendor camping area. Camping must not extend beyond the allocated area. Small stalls are not guaranteed camping behind the stall and should be prepared to camp in Campgound B or C.
VEHICLES & PARKING
Large and Medium stalls will receive:
- 1 Vendor Lot parking pass (located a 5-minute walk from the vending area)
- 1 Forest parking pass for parking directly behind the stall
Note: The Forest has no in-and-out access from 8 AM on Thurs. July 10 to 9 AM on Mon. July 15
Small stalls will receive:
- 2 Vendor Lot parking passes (no Forest parking available)
- If you have specific accessibility needs, please mention them in your application, and we will do our best to support your access requirements.
SECURITY
A strong and professional security team will be on-site, supported by a comprehensive security plan. Security will patrol all areas throughout the event. While every effort is made to ensure safety, theft can occur at festivals, so securing valuables is essential. Stalls are required to have front lighting that remains on throughout the night, even when the stall is closed, to help maintain a safe and secure environment.
SIGNAGE
Third-party advertising signage is not permitted. Vendors will be asked to remove any third-party logos or signs upon setting up at Bass Coast.
POWER
Each stall will be provided with one power box containing a standard 3-prong (20-amp) outlet. Vendors are required to bring a labeled 100’ extension cord; Bass Coast will not supply extension cords. If additional power is required, please notify Bass Coast management by May 1. Additional charges may apply.
SITE & ENVIRONMENT
Vendors are responsible for recycling all packaging at the on-site recycling depot. A $200 Leave No Trace (LNT) deposit is required to ensure waste is properly sorted and the site is left spotless. The LNT deposit will be returned on Mon. July 14, after the vending area has been inspected and approved.
RELEASE OF LIABILITY
Bass Coast is not responsible for any damage, theft, vandalism or any other incident regarding your materials or personal property.
Please take a moment to read our Liability Waiver.
INSURANCE
All vendors must have liability insurance. 2 million in liability per vendor.
Bass Coast Site Address: 1000 Midday Valley Road Merritt, BC V1K 1L4
STAFF TICKETS
Vendors are eligible to purchase up to four additional staff tickets. Staff tickets will be available for purchase via an email link sent in early June. If more than four tickets are needed, additional requests can be made until June 30.
COVID-19 GUIDELINES
Bass Coast Festival will continue to operate in accordance with provincial and local health guidelines and recommendations. The government of British Columbia’s current response to the ongoing COVID-19 pandemic can be viewed here.
QUESTIONS?
If you have any questions regarding this application or being a Market Vendor at Bass Coast, please email Vend@basscoast.ca.
APPLY NOW
Media
TBA
Coming Soon
Movement Workshops
November 15, 2024 - February 1, 2025
Movement Workshops
Thank you for your interest in applying to present at Bass Coast Festival.
Bass Coast takes place from July 11-14, 2025, in Merritt, BC on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people.
Festivals are a platform for inspiring learning, personal growth and the development of healthy practices. Bass Coast has two dedicated movement spaces.
If you would like to present at Bass Coast Festival 2025, please read the following information and submit an application.
Movement Workshop facilitators will receive the following in return for conducting one class and assisting with another movement class:
- 1 General Admission (GA) ticket with Wednesday and Thursday Entry
- 1 Enviro Vehicle pass
- Camping and parking in Campgrounds B or C
- The opportunity to purchase tickets for co-facilitators listed in the application, upon approval.
We're seeking the following:
- Qualified teachers with 3+ years of teaching experience in movement, including dance, stretching, meditation, yoga, and other modalities
- Accessible and inclusive workshops and classes that offer unique and innovative perspectives and techniques
- Workshops and classes that fit into the ethos and aesthetic of Bass Coast Festival
- Safe, experienced and creative classes
- Classes that hold an awareness of cultural safety and sensitivities
KEY DATES in 2025
Feb 1: Applications close at 11:59 PM
Mar 15: Successful facilitators contacted
May 1: Proof of insurance submission deadline
July 9: Gates open for Wednesday and Thursday Early Entry ticket holders
GENERAL INFORMATION
Bass Coast is a 19-plus event; photo ID is required to enter the festival site. This includes all presenters. No animals are permitted on-site before, during or after the event.
ACCESSIBILITY
Please take a moment to read about our Accessibility services.
CODE OF CONDUCT
Bass Coast is committed to fostering its safe and inclusive community. In order to do so, Bass Coast requires that its team, contributors, volunteers and attendees understand and agree to this Code of Conduct in relation to all activities regarding the Festival.
Please take a moment to read our Code of Conduct.
CULTURAL APPROPRIATION
It is important for everyone to take responsibility for researching and educating themselves on this issue. When sharing teaching practices or wearing/selling items (including clothing, makeup, or stylings) for Bass Coast, consider the following questions:
- Does this hold traditional significance to a community or culture?
- Is this intended to express religious beliefs or political statements?
- Does this designate respect or status within that culture?
If the answer is yes to any of the above, or if there is uncertainty, reconsideration is encouraged.
Bass Coast’s harm reduction strategy includes a commitment to providing a culturally safe environment for the entire community. A culture of mutual respect is a fundamental part of the Bass Coast experience. Even if the intention behind using or sharing culturally significant teaching practices or items is respectful, other community members may find it insensitive or upsetting.
To maintain a welcoming and comfortable environment for all festival attendees, we ask that participants avoid teaching practices and/or wearing/selling such items.
Please take a moment to read about our Cultural Respect ETHOS.
ETHOS
Please take a moment to read more about our ETHOS:
- Harm Reduction
- Cultural Respect
- Sustainability
- Towards Equity
- Harassment and Assault Policy with attention to Section 6.1
LOCATION ON-SITE
Movement Workshops will be presented at the Cabin Stage in the forest or Slowtempo Stage located on the beach.
HOURS: MOVEMENT PRESENTATIONS
All applicants must be available for scheduling between Thurs. July 10 and Sun. July 13, from 10 AM - 6 PM. If you are unavailable during any of these times, please note your availability in the special requests section of the application form.
- Cabin Stage presentations: 10 AM - 2:30 PM daily
- Slowtempo Stage presentations: 10 AM - 6 PM daily
WEATHER
Prepare for all weather. We may experience extreme heat, torrential rain, severe thunderstorms or high winds. Classes and workshops continue as programmed, rain or shine.
ENTRY, CAMPING, & PARKING
Facilitators receive one Wednesday and Thursday Entry ticket and one Enviro Vehicle Pass, which includes General Admission camping and parking in Campground B or C.
INSURANCE
All Movement presenters must have 2 million in liability insurance. Bass Coast Site Address: 1000 Midday Valley Road Merritt, BC V1K 1L4
RELEASE OF LIABILITY
Bass Coast is not responsible for any damage, theft, vandalism or any other incident regarding your workshop materials or personal property.
Please take a moment to read our Liability Waiver.
COVID-19 GUIDELINES
Bass Coast Festival will continue to operate in accordance with provincial and local health guidelines and recommendations.
Murals
November 15, 2024 - February 1, 2025
Murals
Thank you for your interest in applying to create a mural at Bass Coast.
Bass Coast takes place from July 11-14, 2025, in Merritt, BC on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people.
We invite artists to paint murals in various locations throughout the festival each year. These murals become part of the Bass Coast permanent collection, which is re-installed each year for all attendees to experience.
We’re seeking the following:
- Experience in creating murals
- Art that initiates profound conversation
- A strong understanding of composition and colour
- A robust portfolio of finished work
- Pieces that align with the Bass Coast Collection aesthetic, as determined by our curators
MURAL SUBMISSION EXPECTATIONS
Bass Coast 2025 Mural submissions will consist of 1 round.
ROUND 1: Nov 15, 2024 - Feb 1, 2025
Submissions will be reviewed Feb 1, 2025; successful applicants will be notified by March 15, 2025.
Canvas Size: Mural canvases are standardized at 16ft wide x 8ft high, comprising four 8ft x 4ft plywood panels, available in either black or white as a base for painting.
Exhibit Locations: Murals will be placed throughout the festival site. The Art Curation team will decide on the placement of each artist, as well as which artists will headline the 2025 exhibit. These locations are non-negotiable.
Liability: Bass Coast Festival is not liable for any damaged murals.
KEY DATES in 2025
Feb 1: Applications close at 11:59 PM
Mar 15: All successful applicants contacted
July 9: Mural participants arrive on site
July 13: Murals must be completed by 11:59 PM
GENERAL INFORMATION
Bass Coast is a 19 plus event and photo ID is required to enter the festival site. This includes all presenters. No animals are permitted on-site before, during, or after the event.
ACCESSIBILITY
Please take a moment to read about our Accessibility services.
SUSTAINABILITY
All presenters must use environmentally friendly packaging products. We encourage all presenters to source products locally whenever possible.
Please take a moment to read our Sustainability Education Series.
CODE OF CONDUCT
Bass Coast is committed to fostering its safe and inclusive community. In order to do so, Bass Coast requires that its team, contributors, volunteers and attendees understand and agree to this Code of Conduct in relation to all activities regarding the Festival.
Please take a moment to read our Code of Conduct.
CULTURAL APPROPRIATION
It is important for everyone to take responsibility for researching and educating themselves on this issue. When choosing your designs or wearing/selling items (including clothing, makeup, or stylings) for Bass Coast, consider the following questions:
- Does this hold traditional significance to a community or culture?
- Is this intended to express religious beliefs or political statements?
- Does this designate respect or status within that culture?
If the answer is yes to any of the above, or if there is uncertainty, reconsideration is encouraged.
Bass Coast’s harm reduction strategy includes a commitment to providing a culturally safe environment for the entire community. A culture of mutual respect is a fundamental part of the Bass Coast experience. Even if the intention behind using or sharing culturally significant designs or items is respectful, other community members may find it insensitive or upsetting.
To maintain a welcoming and comfortable environment for all festival attendees, we ask that participants avoid these designs and/or wearing/selling such items.
Please take a moment to read about our Cultural Respect ETHOS.
ETHOS
Please take a moment to read more about our ETHOS:
- Harm Reduction
- Cultural Respect
- Sustainability
- Towards Equity
- Harassment and Assault Policy with attention to Section 6.1
PROGRAM CATEGORIES
Bass Coast provides partial support for Mural Artists in the form of both financial funding and tickets with an equivalent value. Mural tickets are provided as an equivalent value and artists are expected to use this value toward their artwork. If these terms are not acceptable, please do not apply.
Category 1: Headliner, located beside a stage
- Two (2) Mural Artist tickets, which have an equivalent value of $1,000
- $500 for supplies/compensation
- Early entry
- Free parking
- Art Installation camping
- The piece becomes part of The Bass Coast Permanent collection
Category 2: Mural Artist
- One (1) Mural Artist ticket, which have an equivalent value of $500
- $500 for supplies/compensation
- Early entry
- Free parking
- Art Installation camping
- The piece becomes part of The Bass Coast Permanent collection
WEATHER
Bass Coast can bring full sun, torrential rain, thunderstorms, or high winds. Artists are responsible for ensuring both their work and themselves are prepared to handle these elements. The exhibit areas are open, opulent playscapes.
NOTE: In the case of heavy rain or storm conditions, you are permitted to cover your artwork with a tarp for the storm's duration. You must remove the tarp immediately after the rain has stopped.
SAFETY
Mural Artists are responsible for mitigating anticipated safety concerns before applying and or arriving on-site. However, please notify the Curation Team should any unexpected safety concerns arise during setup or throughout the festival.
Bass Coast reserves the right to remove any art posing a safety risk, and financial funding and tickets may be revoked.
LOCKED STORAGE
Bass Coast will provide a combination lock storage box behind each mural for artist supplies.
LIGHTING & TOOLS
Mural Artists are responsible for the setup, teardown, and upkeep of their mural throughout the festival. Bass Coast provides basic gallery lighting at night, but artists are encouraged to bring additional work lights, especially if primarily painting at night. Any RGB or UV lighting needed to enhance the artwork must be provided by the artist.
If you plan to bring any additional lighting, including RGB or UV, you must inform the curation team in advance.
Bass Coast does not provide tools, lifts, ladders, extension cords, power bars, or other equipment or hardware.
POWER
Power will be allocated on an individual basis depending on the needs of each mural.
Bass Coast does not provide power for tools during set-up, prior to main power hubs being turned on Thursday at 9 AM. If you require more power for set up than your own battery-powered tools, please make a note in your application. You are responsible for bringing your own power bar(s) and extension cord(s) to plug into site power for the duration of the festival.
VEHICLES & PARKING
The forest is a small space and cannot accommodate excess vehicles for extended periods of time. Vehicles will not be permitted to enter the forest after Thurs. July 10 at 12 PM.
ENTRY & CAMPING
Mural Artists receive Early Entry, which includes General Admission camping or Art Installation camping (located on the festival side of the river). Please note artists are not allowed to camp beside their murals. Art Installation camping is no more than a 10-minute walk away from your mural. Artists are responsible for the transportation of supplies to and from camp.
RELEASE OF LIABILITY
Bass Coast is not responsible for any damage, theft, vandalism or any other incident regarding your installation, tools or property. You are completely responsible for your mural and property on-site.
Please take a moment to read our Liability Waiver.
COVID-19 GUIDELINES
Bass Coast Festival will continue to operate in accordance with provincial and local health guidelines and recommendations.
Music Applications
October 1, 2024 - October 9, 2024
Music Applications
When selecting artists, Bass Coast places a strong emphasis on creative integrity, performance style, sound quality and connection with the dance floor. We are looking for artists that have proven ability to build a cohesive dance floor experience. We value originality and dedication to your art and community. Bass Coast programs a wide variety of electronic music at the festival.
Closed
Performance Artists
November 15, 2024 - February 1, 2025
Performance Artists
Thank you for your interest in applying to be a Bass Coast 2025 Performance Artist.
Bass Coast takes place from July 11-14, 2025, in Merritt, BC on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people.
Bass Coast is an immersive, artistic experience, welcoming performing artists each year to contribute through dance, acrobatics, circus arts, and theatre. We aim to showcase movement artists who bring vibrant, engaging, and diverse performances, enriching the festival across dynamic platforms.
We’re seeking the following:
- Aerial Artists: Individuals, duos, or groups specializing in aerial arts (e.g., Lyra, Trapeze, Silks, Corde de Lisse) who can perform to their own music or alongside another musical act.
- Group Stage Performances: Groups of 3 or more, with performances lasting 5-20 minutes on stage.
- Pole Artistry: Solo or group artists specializing in pole artistry, with routines that can adapt to various music styles or complement other live performances.
- Roving Performances: Moving performances that travel around the festival grounds, ideally incorporating interactive elements or characters.
Performance styles we’re unable to accept:
- Fire Performances: Due to high weather-related risks, fire performances cannot be accepted, regardless of experience with fire safety or performance.
Bass Coast places a strong emphasis on creativity, integrity, performance style, and connection. Priority will be given to performers who create original choreography, use creative costuming, and present a style that complements the festival's musical programming. Performers must provide their own costumes, equipment, and music files if needed.
Each year, we curate a small, focused selection of performances, with only a few opportunities available. Please refrain from contacting us about your application status.
Thank you, we look forward to reviewing your application. We appreciate you and the art that you are creating.
KEY DATES in 2025
Feb 1: Application closed at 11:59 PM PT
March 31: All successful applicants contacted
April 15: Confirmed technical needs submitted
July 9: Gates open for Wednesday and Thursday Entry ticket holders
GENERAL INFORMATION
Bass Coast is a 19-plus-event and photo ID is required to enter the festival site. No animals are permitted on-site before, during or after the event.
ACCESSIBILITY
Please take a moment to read about our Accessibility services.
SUSTAINABILITY
All presenters must use environmentally friendly packaging products. We encourage all presenters to source products locally whenever possible.
Please take a moment to read our Sustainability Education Series.
CODE OF CONDUCT
Bass Coast is committed to fostering its safe and inclusive community. In order to do so, Bass Coast requires that its team, contributors, volunteers and attendees understand and agree to this Code of Conduct in relation to all activities regarding the Festival.
Please take a moment to read our Code of Conduct.
CULTURAL APPROPRIATION
It is important for everyone to take responsibility for researching and educating themselves on this issue. When choosing your stylings (designs, costumes, makeup, hair, props, etc.) for Bass Coast, consider the following questions:
- Does this hold traditional significance to a community or culture?
- Is this intended to express religious beliefs or political statements?
- Does this designate respect or status within that culture?
If the answer is yes to any of the above, or if there is uncertainty, reconsideration is encouraged.
Bass Coast’s harm reduction strategy includes a commitment to providing a culturally safe environment for the entire community. A culture of mutual respect is a fundamental part of the Bass Coast experience. Even if the intention behind using or sharing culturally significant styling is respectful, other community members may find it insensitive or upsetting.
To maintain a welcoming and comfortable environment for all festival attendees, we ask that participants avoid these stylings, designs and/or wearing or using such items in performances.
Please take a moment to read about our Cultural Respect ETHOS.
ETHOS
Please take a moment to read more about our ETHOS:
- Harm Reduction
- Cultural Respect
- Sustainability
- Towards Equity
- Harassment and Assault Policy with attention to Section 6.1
WEATHER
Prepare for all weather. We may experience extreme heat, torrential rain, severe thunderstorms or high winds. Performances must go on, rain or shine, though in cases of extreme weather, performance times may need to be adjusted for safety reasons.
HOURS OF PERFORMANCE
We require that all performance artists are available to be scheduled to perform sometime between Thurs July 10 - Mon July 14. If you cannot commit to these times, please note your availability in the special requests section of the application form.
ENTRY & CAMPING
Performance artists receive a Wednesday and Thursday Early Entry ticket which includes General Admission camping in select areas.
INSURANCE
Performance artists engaging in higher-risk styles, such as acrobatics, aerials, or prop manipulation, may need to add Bass Coast to their liability insurance with the exact amount determined if hired.
RELEASE OF LIABILITY
Please take a moment to read our Liability Waiver.
COVID-19 GUIDELINES
Bass Coast Festival will continue to operate in accordance with provincial and local health guidelines and recommendations.
Photography
TBA
Coming Soon
The Brain Workshops
November 15, 2024 - February 1, 2025
The Brain Workshops
Thank you for your interest in applying to present at Bass Coast Festival 2025.
Bass Coast takes place from July 11-14, 2025, in Merritt, BC on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people.
Festivals can be a platform for inspiring learning and personal growth. The Brain is a dedicated learning space at Bass Coast Festival featuring workshops, lectures and panel discussions.
If you would like to present at Bass Coast Festival 2025, please read the following information and submit an application.
The Brain facilitators will receive the following in return for a 60–120 minute workshop:
- 1 General Admission (GA) ticket with Wednesday and Thursday Entry
- 1 Enviro Vehicle Pass
- Camping and parking in Campgrounds B or C
If there are additional facilitators, please note them in your application. Additional tickets will be negotiated upon application approval.
We're seeking the following:
- Experts and professionals to present workshops, lectures and panel discussions on various topics
- Informative presentations based on credible and evidence-based research
- Cultural, technological, musical, scientific or ethnographic explorations
- Well-crafted instructional presentations on relevant skills
KEY DATES in 2025
Feb 1: Workshop applications close at 11:59PM
Mar 15: Successful facilitators contacted
July 9: Gates open for Wednesday and Thursday Early Entry ticket holders
GENERAL INFORMATION
Bass Coast is a 19-plus-event and photo ID is required to enter the festival site. This includes all presenters. No animals are permitted on-site before, during or after the event.
ACCESSIBILITY
Please take a moment to read about our Accessibility services.
CODE OF CONDUCT
Bass Coast is committed to fostering its safe and inclusive community. In order to do so, Bass Coast requires that its team, contributors, volunteers and attendees understand and agree to this Code of Conduct in relation to all activities regarding the Festival.
Please take a moment to read our Code of Conduct.
CULTURAL APPROPRIATION
It is important for everyone to take responsibility for researching and educating themselves on this issue. When delivering teaching practices or wearing/selling items (including clothing, makeup, or stylings) for Bass Coast, consider the following questions:
- Does this hold traditional significance to a community or culture?
- Is this intended to express religious beliefs or political statements?
- Does this designate respect or status within that culture?
If the answer is yes to any of the above, or if there is uncertainty, reconsideration is encouraged.
Bass Coast’s harm reduction strategy includes a commitment to providing a culturally safe environment for the entire community. A culture of mutual respect is a fundamental part of the Bass Coast experience. Even if the intention behind using or sharing culturally significant teaching practices or items is respectful, other community members may find it insensitive or upsetting.
To maintain a welcoming and comfortable environment for all festival attendees, we ask that participants avoid teaching practices and/or wearing/selling such items.
Please take a moment to read about our Cultural Respect ETHOS.
ETHOS
Please take a moment to read more about our ETHOS:
- Harm Reduction
- Cultural Respect
- Sustainability
- Towards Equity
- Harassment and Assault Policy with attention to Section 6.1
LOCATION ONSITE
The Brain is located near the Main Stage and is a separate permanent structure.
If you have an idea for a workshop that doesn’t need to be held in a structure and can be held elsewhere on the festival site, please make note of that in the application.
HOURS: THE BRAIN WORKSHOPS
All applicants must be available for scheduling between Thurs. July 10 to Sun. July 13, from 10 AM - 9 PM.
If you are unable to commit to these times, please note your availability in the special requests section of the application form.
WEATHER
Prepare for all weather. We may experience extreme heat, torrential rain, severe thunderstorms or high winds. Presentations must go on, rain or shine.
ENTRY, CAMPING, & PARKING
Facilitators receive one Wednesday and Thursday Entry ticket and one Enviro Vehicle Pass, which includes General Admission camping and parking in Campground B or C.
RELEASE OF LIABILITY
Bass Coast is not responsible for any damage, theft, vandalism or any other incident regarding your workshop materials or personal property.
Please take a moment to read our Liability Waiver.
COVID-19 GUIDELINES
Bass Coast Festival will continue to operate in accordance with provincial and local health guidelines and recommendations.
Spa Vending
November 15, 2024 - February 1, 2025
Spa Vending
Thank you for your interest in applying to be a practitioner at Bass Coast Spa.
Bass Coast takes place from July 11-14, 2025, in Merritt, BC on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people.
Bass Coast Festival provides an immersive experience for our attendees, including an opportunity for stylists and body practitioners to offer their services at the Bass Coast Spa. Please read the following information before submitting an application.
We are looking for:
- Talented practitioners offering massage, healing modalities, festival hair styling, nails, makeup, and body painting
- Services that align with the festival's focus on wellness and self-expression
- Creative setups that enhance the overall festival experience, incorporating thoughtful design and ambiance
- Daily services from Thurs July 10 to Sun July 13, 2025
PRACTITIONER STALL SETUP
Bass Coast is an immersive artistic environment where pop-up tents or tarps are not allowed inside the festival venue unless they are disguised. Practitioners must ensure their tents blend with the art exhibit. Here are the requirements:
- Practitioners are responsible for bringing their own products, equipment, and a 10’ x 10’ tent with walls
- Tent must be black or white, be disguised and securely anchored against wind
- Disguise tents using white or softly coloured fabrics, plants, art, or collaborate with an artistic friend to create a unique experience for clients
- Tents that are not fully covered may be asked to be removed, and vending will not be permitted
STALL PRICES
Embrace collaboration with another practitioner to not only reduce stall fees but also elevate your success at the festival through shared experience and combined expertise.
ONE PRACTITIONER (10’ x 10’): $700 + 5% GST + Leave No Trace deposit*, which includes:
- One (1) Practitioner pass, with Wednesday and Thursday early entry (valued at $449)
- One (1) Vendor Lot parking pass
- One (1) Enviro Vehicle pass
TWO PRACTITIONERS (10’ x 10’): $1139 + 5% GST + Leave No Trace deposit*, which includes:
- Two (2) Practitioner pass, with Wednesday and Thursday early entry (valued at $449 each)
- One (1) Vendor Lot parking pass
- One (1) Enviro Vehicle pass
Stall Fees Include:
- 10’ x 10’ stall area
- 20 amps of power
- Onsite storage for equipment
Not Included:
- Internet access
- Vendors are responsible for contacting their cell/ internet provider prior to the event to ensure adequate coverage.
* A $200 Leave No Trace (LNT) deposit is required to ensure proper waste sorting and that the site is left spotless, in addition to the stall price.
KEY DATES in 2025
Feb 15: Applications close at 11:59 PM
March 15: Successful applicants contacted
April 15: Confirmed technical needs submitted
May 15: Full payment and proof of insurance due
July 9: Spa practitioners arrive (9 AM - 10 PM)
July 11: All practitioners must be ready to open by 10 AM (or as agreed with the Spa manager)
July 15: Practitioners leave by 6 PM; LNT deposit available upon exit
GENERAL INFORMATION
Bass Coast is a 19-plus event, and photo ID is required to enter the festival site. This includes all practitioners and staff. No animals are permitted on-site before, during or after the event.
SUSTAINABILITY
All practitioners must use compostable and environmentally friendly packaging products. We encourage all vendors to source products locally whenever possible.
Please take a moment to read our Sustainability Education Series.
ACCESSIBILITY
Please take a moment to read about our Accessibility services.
CODE OF CONDUCT
Bass Coast is committed to fostering its safe and inclusive community. In order to do so, Bass Coast requires that its team, contributors, volunteers and attendees understand and agree to this Code of Conduct in relation to all activities regarding the Festival.
Please take a moment to read our Code of Conduct.
CULTURAL APPROPRIATION
It is important for everyone to take responsibility for researching and educating themselves on this issue. When practicing healing modalities or wearing/selling items (including clothing, makeup, or stylings) for Bass Coast, consider the following questions:
- Does this hold traditional significance to a community or culture?
- Is this intended to express religious beliefs or political statements?
- Does this designate respect or status within that culture?
If the answer is yes to any of the above, or if there is uncertainty, reconsideration is encouraged.
Bass Coast’s harm reduction strategy includes a commitment to providing a culturally safe environment for the entire community. A culture of mutual respect is a fundamental part of the Bass Coast experience. Even if the intention behind sharing culturally significant items is respectful, other community members may find it insensitive or upsetting.
To maintain a welcoming and comfortable environment for all festival attendees, we ask that participants avoid practicing these healing modalities or wearing/selling such items.
Please take a moment to read about our Cultural Respect ETHOS.
ETHOS
Please take a moment to read more about our ETHOS:
- Harm Reduction
- Cultural Respect
- Sustainability
- Towards Equity
- Harassment and Assault Policy with attention to Section 6.1
INTERNET ACCESS & CONNECTIVITY INFORMATION
Bass Coast Coordinates: 50°05'24.0"N 120°47'43.9"W
Vendors are responsible for arranging their own internet access to support sales. Connectivity in the area during the festival can be limited, particularly for Telus users and other providers that rely on Telus Towers like, Bell, Virgin, Koodo and Public Mobile. Confirming coverage with a provider and preparing a backup plan is strongly recommended.
Rogers or Starlink have been identified as viable alternatives for internet access in this area. However, it may be beneficial to explore a backup provider in case connectivity issues affect any provider in the region.
The challenges of limited connectivity are recognized, and advocacy efforts for improved service in the region are ongoing, including initiatives by Bass Coast to address these issues. Feedback to providers as a consumer can complement these efforts and play a significant role in prompting change.
Provider Contacts:
- Bell Mobility: 1-800-667-0123
- Virgin Mobility (Owned by Bell): 1 (888) 999-2321
- Rogers: 1-888-764-3771
- Telus: *611 or 1-866-558-2273
- Koodo (Owned by Telus): 1-866-995-6636
- Public Mobile (Owned by Telus): *611
Collective voices have the power to drive better connectivity in the area.
PAYMENT INFORMATION
Payment must be made in full by E-Transfer to accounting@basscoast.ca by May 15, 2025.
This includes:
- Stall fee + 5% GST
- Leave No Trace (LNT) deposit of $200
- Payment processor fees
PAYPAL
For payments made via PayPal, the administration fee must be added to the package amount with full payment due by May 15.
CUSTOMER CHARGE AMOUNT
Each practitioner sets their own prices and is responsible for collecting payments. While there is no maximum fee for services, practitioners are encouraged to keep prices accessible.
BOOKING LINK
Practitioners may use their preferred booking system. Bass Coast will include the booking link in the Practitioner Biography on the festival website and app.
LOCATION ONSITE
The Bass Coast Spa is located in a shaded forest near the Slay Bay stage, in a high-traffic area. Music from nearby stages will be audible in the spa.
A Bass Coast volunteer will host the spa entrance to answer questions from Friday to Sunday from 10 AM - 6 PM. Each Practitioner is responsible for checking in their own clients.
ENTRY / EXIT
Spa Practitioners may enter the festival site on Wed July 9 from 9 AM to 10 PM. Late arrivals will be processed the following morning. No exceptions.
Practitioners must be off-site by 6 PM on Mon July 14. Late departures will result in the loss of the Leave No Trace (LNT) deposit.
HOURS OF OPERATION
Spa stall hours are flexible, but booths are expected to be open for a minimum of 6 hours per day between 9 AM and 9 PM.
- Stalls must be fully set up and ready by 8 PM on Thurs July 10.
- Practitioners are encouraged to open on Thurs for volunteers, artists, and in-house team members.
- Do NOT schedule any General Admission attendees on Thurs—GA ticket holders are not allowed in the forest until Fri July 11.
WEATHER
Be prepared for all weather conditions, including extreme heat, torrential rain, severe thunderstorms, and/or high winds. It is the responsibility of each practitioner to ensure their stall and products are secure and prepared for the elements.
CAMPING
Spa Practitioners will be permitted to camp in Campgrounds B or C.
SECURITY
A strong and professional security team will be on-site, supported by a comprehensive security plan. Security will patrol all areas throughout the event. While every effort is made to ensure safety, theft can occur at festivals, so securing valuables is essential. Stalls are required to have front lighting that remains on throughout the night, even when the stall is closed, to help maintain a safe and secure environment.
EQUIPMENT
Practitioners are responsible for bringing all necessary materials to perform their services and storing equipment in the designated storage area near the back of the Main Stage.
- All equipment inside the 10x10 tent must be set up and taken down each night, as there will be no security in the Bass Coast Spa when it is closed.
- If equipment is kept in the tent overnight, ensure it is secured, and the walls are closed.
- Practitioners are fully responsible for the safety of their equipment.
SIGNAGE
Third-party advertising signage is not permitted. Practitioners will be asked to remove any third-party logos or signs upon setting up at Bass Coast. Any signage must be approved by Bass Coast management.
POWER
Each stall will be provided with one power box containing a standard 3-prong (20-amp) outlet. Practitioners must bring their own labeled extension cords if needed, as Bass Coast will not supply them. If additional power is required, please notify Bass Coast management by May 1. Additional charges may apply.
SITE & ENVIRONMENT
Practitioners are responsible for recycling all packaging at the on-site recycling depot. A $200 Leave No Trace (LNT) deposit is required to ensure waste is properly sorted and the site is left spotless.
The LNT deposit will be returned on Mon July 14, after the stall area has been inspected and approved.
OFF LIMIT SALES
Due to legalities, liabilities, or intellectual property concerns, some items are off-limits for Practitioners to sell. These items include, but are not limited to:
- Glass bottles
- Most glassware (considered on a case-by-case basis)
- Food and beverages
- Glitter
- Any items featuring “Bass Coast” or affiliated logos
If there is uncertainty about whether a product is off-limits, note it within the application.
For more information on all other prohibited items, refer to the FAQ.
RELEASE OF LIABILITY
Bass Coast is not responsible for any damage, theft, vandalism or any other incident regarding your materials or personal property.
Please take a moment to read our Liability Waiver.
INSURANCE
All practitioners must have liability insurance. 2 million in liability per practitioner.
Bass Coast Site Address: 1000 Midday Valley Road Merritt, BC V1K 1L4
Liability Insurance Form must be sent through the requested Bass Coast form.
COVID-19 GUIDELINES
Bass Coast Festival will continue to operate in accordance with provincial and local health guidelines and recommendations.
QUESTIONS?
If you have questions regarding the Bass Coast Spa, please email info@basscoast.ca.
Street Team
TBA
Coming Soon
Videography
TBA
Coming Soon
Volunteers
TBA
Coming Soon