Market Vending

Thank you for your interest in applying to vend at Bass Coast Festival.

Bass Coast takes place from July 9-12, 2027, in Merritt, BC on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people.

Bass Coast Festival is committed to creating an exciting and immersive experience for our attendees. This vision extends to our Market vendors. We encourage vendors to step away from single stall pop-up vending tents and create something unique and inspiring. Please read the following information before submitting an application.

WE ARE LOOKING FOR:

• Unique, quality items with market appeal for Bass Coast Festival.
• Creative and visually appealing vending stalls.
• Merchandise that embraces cultural awareness and sustainability.
• Thoughtfully designed storefronts with walls, displays, seating, faux flooring, and mandatory lighting for nighttime. Make it visually unique.

WHATS NEW THIS YEAR

Staff Tickets: Now included on your stall invoice, due May 15, 2027. This replaces the previous separate ticket purchase process, and staff ticket processing fees have been reduced from 2026. Please indicate how many additional staff tickets you need to run your stall (up to 4 total). Tickets are allocated per stall, not per vendor and are subject to approval.

Staff tickets are required for staff who:

• Help with set-up or tear-down
  
• Work in the Market area on Wednesday, Thursday or Monday
  
• Camp in Vendor Camping
  

2027 staff ticket prices (GST included, no additional fees):

• Wednesday + Thursday Entry: $675.80 ($44.21 less than 2026)
  
• Friday Entry: $513.01 ($14.06 less than 2026)
  
• Enviro Vehicle Pass included with each staff ticket, upon request.
  
• Do not purchase staff tickets or Enviro Vehicle Passes through basscoast.ca unless directed to do so.
  

Staff with a General Admission ticket can help at your stall Friday to Sunday, but do not have vendor access:

• No set-up or tear-down
  
• No camping in Vendor Camping (GA camping only)
  
• No Enviro Vehicle Pass included (must purchase their own)
  

Individual Submissions: Each vendor must submit their own application, even if sharing a stall. You'll be asked to indicate your stall partner(s) and identify a lead contact for invoicing and staff ticket allocation.

Inventory Information: You'll be asked to summarize your products and, if applicable, upload a full inventory list. See the application package for accepted file formats and details.

Priority Placement: A limited number of high-traffic stalls are available for priority placement at an additional cost. Indicate your interest on this application, interest is reviewed on a first-come, first-served basis. All remaining stalls are assigned through our standard placement process.

BRAND IDENTITY

Products displayed and sold must align with the brand identity described in your application,  and all products offered for sale must align with the description provided in their application. If your brand features signature items, please ensure sufficient stock is available throughout the weekend and that these items are prominently featured in your stall. 

COLLABORATION & SHARED STALLS

Collaboration with another vendor is encouraged for a larger, more impactful stall. Vendors who plan to share a stall will indicate this in the application. Shared staff and reduced fees can enhance success at the festival. Please note some priority is given to vendors who have previously contributed to Bass Coast Festival.

STALL PRICES 

LARGE STALL 20’x 20’: $2,623 + 5% GST + Leave No Trace deposit*, which includes:

• Two (2) Vendor tickets**, with Wednesday and Thursday early entry
• One (1) Forest and one (1) Vendor Lot parking pass
• Two (2) Enviro Vehicle pass

MEDIUM STALL 10’ x 20’: $1,224 + 5% GST + Leave No Trace deposit*, which includes:

• One (1) Vendor ticket**, with Wednesday and Thursday early entry
• One (1) Vendor Lot and one (1) Forest parking pass
• One (1) Enviro Vehicle pass 

SMALL STALL 10’ x 10’: $1,023 + 5% GST + Leave No Trace deposit*, which includes:

• One (1) Vendor ticket**, with Wednesday and Thursday early entry
• Two (2) Vendor Lot parking pass
• One (1) Enviro Vehicle pass

Stall Fees Include:

• Power (20 amp)
• Camping (behind the stall or in General Admission camping)

Not Included: 

• Internet access
• Vendors are responsible for contacting their cell/ internet provider prior to the event to ensure adequate coverage.
• See details below in Internet Access & Connectivity Information section.

* Leave No Trace Deposit: A $200 deposit is required in addition to the stall price. It is returned once waste is properly sorted and the site is left spotless.

** Staff Tickets: Vendors may request up to 4 staff tickets per stall in this application. See What’s New This Year for pricing and payment details.

KEY DATES in 2027

Jan 12: Applications close at 11:59 PM
Feb 1: Successful applicants contacted
March 30: International vendor documentation requests due
May 1: Additional power requests due
May 15: Full payment and liability insurance due
July 7: Market vendors arrive (9 AM - 6 PM)
July 8: All vendors must be on-site by 5 PM
July 9: Vendor stalls ready to open by 10 AM
July 12: Vendors leave by 6 PM; LNT deposit available upon exit

GENERAL INFORMATION

Bass Coast is a 19-plus event, and photo ID is required to enter the festival site. This includes all vendors and staff. No animals are permitted on-site before, during or after the event. 

SUSTAINABILITY

All vendors products must be free from loose items which could create environmental contamination on the site (loose glitter, loosely attached rhinestones, small plastic parts that could come free, etc). We encourage all vendors to source products locally whenever possible.

Please take a moment to read our https://basscoast.ca/pages/sustainability-education-series " target="_blank">Sustainability Education Series.

ACCESSIBILITY

Please take a moment to read about our Accessibility services.  

CODE OF CONDUCT

Bass Coast is committed to fostering its safe and inclusive community. In order to do so, Bass Coast requires that its team, contributors, volunteers and attendees understand and agree to this Code of Conduct in relation to all activities regarding the Festival.

Please take a moment to read our Code of Conduct.

CULTURAL APPROPRIATION

It is important for everyone to take responsibility for researching and educating themselves on this issue. When wearing or selling items (including clothing, makeup, or stylings) for Bass Coast, consider the following questions:

1. Does this hold traditional significance to a community or culture?
2. Is this intended to express religious beliefs or political statements?
3. Does this designate respect or status within that culture?

If the answer is yes to any of the above, or if there is uncertainty, reconsideration is encouraged.

Bass Coast’s harm reduction strategy includes a commitment to providing a culturally safe environment for the entire community. A culture of mutual respect is a fundamental part of the Bass Coast experience. Even if the intention behind sharing culturally significant items is respectful, other community members may find it insensitive or upsetting.

To maintain a welcoming and comfortable environment for all festival attendees, we ask that participants avoid wearing/selling such items. During on-site walk-throughs, if items raise concerns, Bass Coast will work with vendors to address them and reserves the right to require their removal.

Please take a moment to read about our Cultural Respect ETHOS.

ETHOS

Please take a moment to read more about our ETHOS:

• Harm Reduction
• Cultural Respect
• Sustainability
• Towards Equity
• Harassment and Assault Policy with attention to Section 6.1

INTERNET ACCESS & CONNECTIVITY INFORMATION

Bass Coast Coordinates: 50°05'24.0"N 120°47'43.9"W

Wifi is not available. Vendors are responsible for arranging their own internet access to support sales. 

ROGERS NETWORK has coverage throughout most of the festival grounds. Phone calls and texts should work.

TELUS NETWORK completed a new permanent cell tower covering the festival grounds, and coverage has improved as a result.

Data speeds on both networks may slow down during the festival due to high usage. 

Every network can have its challenges, but we've seen good performance from devices on Rogers, Telus, and portable satellite options. We recommend calling your provider ahead of time to confirm coverage in this area, and having a backup option in mind in case of connectivity issues.

BUSINESS ELIGIBILITY

All vendors must submit the required documentation by May 15. 

• Vendors within Canada must submit an active liability insurance certificate. For more information refer to the INSURANCE section.  
• Vendors based outside of Canada are responsible for obtaining and managing any legal documentation required to sell goods in Canada. This process may require the festival to complete additional forms. If you require any documentation from Bass Coast, please contact us with your request by March 30.

INSURANCE

All market vendors must have active liability insurance with a minimum coverage of $2,000,000 in Comprehensive General Liability. Certificates must be submitted on or before May 15.

Additional Insureds: as specified in contract. 
Bass Coast Site Address: 1000 Midday Valley Road, Merritt, BC V1K 1L4.

OFF LIMIT SALES

Due to legalities, liabilities, or intellectual property concerns, some items are off-limits for Market vendors to sell. These items include, but are not limited to:

• Cigarettes
• Glass bottles
• Most glassware (considered on a case-by-case basis)
• Drugs
• Alcohol
• Weapons of any kind
• Earplugs
• Glitter
• Any items featuring “Bass Coast” or affiliated logos
• Food and Beverages are not permitted to be sold at a Market Vending Stall.
• Small factory-packed candies or snack items may be considered.

If there is uncertainty about whether a product is off-limits, note it within the application.

For more information on all other prohibited items, refer to the FAQ.

RENEGADE VENDING

On-site sales are limited to accepted vendors and co-vendors with assigned stalls. Only approved products may be sold and should align with our Cultural Respect ethos and banned items policy. Any additions, swaps, collaborations, or pop-ups require written approval from the Vendor Team. Unregistered vendors will be asked to cease sales. Any questions about this can be directed to the Market Vending Manager. 

PAYMENT INFORMATION

Accepted vendors will first receive a contract from Bass Coast. Once your contract is signed, our accounting department will send an invoice with payment instructions. Full payment is due by May 15, 2027.

Your invoice will include:

• Stall fee + 5% GST
• Leave No Trace (LNT) deposit of $200
• Approved staff tickets (GST included)

PayPal is also accepted. An administration fee applies to PayPal payments.

Please do not send payment until you have signed your contract and received an invoice. Invoices and payment instructions will only come from an @basscoast.ca email address. If a payment request looks unusual, contact us before sending any money.

STAFF TICKETS
Vendors may request up to 4 additional staff tickets per stall (not per vendor) in their application. Approved staff tickets are added to your stall invoice, due May 15, 2027.

2027 staff ticket prices (GST included, no additional fees):

• Wednesday + Thursday Entry: $675.80
• Friday Entry: $513.01

An Enviro Vehicle Pass is included with each staff ticket. Do not purchase staff tickets or Enviro Vehicle Passes through basscoast.ca unless directed to do so. Requests for tickets beyond the allotment will be reviewed individually.

LOCATION ON-SITE
The Vendor Village is located in a shaded forest in a high-traffic area between The Cabin and Slay Bay stages.

ENTRY / EXIT
Market vendors may enter the festival site on Wed. July 7 from 9 AM to 6 PM - late arrivals will be processed the following morning. No exceptions.

Market vendors must be off-site by 6 PM on Mon. July 12. Late departures will result in the loss of LNT deposit.

HOURS OF OPERATION
Market vendors are required to operate a minimum of 8 hours per day. All stalls must be open when the Forest opens to guests on Friday morning. Outside of this, vendors may set their own open hours.

Stalls must be ready to open by 10 AM on Fri. July 9.

WEATHER
Be prepared for all weather conditions, including extreme heat, torrential rain, severe thunderstorms, and/or high winds. It is the responsibility of each vendor to ensure their stall and products are secure and prepared for the elements.

CAMPING
Early Entry staff are permitted to camp in the vendor camping area. Camping must not extend beyond the allocated area. Small stalls are not guaranteed camping behind the stall and should be prepared to camp in Campground B or C.

VEHICLES & PARKING
Large and Medium stalls will receive:

• 1 Vendor Lot parking pass (located a 5-minute walk from the vending area)
• 1 Forest parking pass for parking directly behind the stall

Note: The Forest has no in-and-out access from 8 AM on Thurs. July 8 to 9 AM on Mon. July 12.

Small stalls will receive:

• 2 Vendor Lot parking passes (no Forest parking available)
• If you have specific accessibility needs, please mention them in your application, and we will do our best to support your access requirements.

SECURITY
A strong and professional security team will be on-site, supported by a comprehensive security plan. Security will patrol all areas throughout the event. While every effort is made to ensure safety, theft can occur at festivals, so securing valuables is essential. Stalls are required to have front lighting that remains on throughout the night, even when the stall is closed, to help maintain a safe and secure environment.

SIGNAGE
Third-party advertising signage is not permitted. Vendors will be asked to remove any third-party logos or signs upon setting up at Bass Coast.

POWER
Each stall will be provided with one power box containing a standard 3-prong (20-amp) outlet. Vendors are required to bring a labeled 100’ extension cord; Bass Coast will not supply extension cords. If additional power is required, please notify Bass Coast management by May 1. Additional charges may apply.

While Bass Coast provides power, vendors are responsible for supplying a backup generator to run their stall for a few hours in the event of a power outage.

SITE & ENVIRONMENT
Vendors are responsible for recycling all packaging at the on-site recycling depot. A $200 Leave No Trace (LNT) deposit is required to ensure waste is properly sorted and the site is left spotless. The LNT deposit will be returned on Mon. July 12, after the vending area has been inspected and approved.

RELEASE OF LIABILITY
Bass Coast is not responsible for any damage, theft, vandalism or any other incident regarding your materials or personal property.

Please take a moment to read our Liability Waiver.

COVID-19 GUIDELINES
Bass Coast Festival will continue to operate in accordance with provincial and local health guidelines and recommendations. The government of British Columbia’s current response to the ongoing COVID-19 pandemic can be viewed here.

QUESTIONS?
If you have any questions regarding this application or being a Market Vendor at Bass Coast, please email info@basscoast.ca.