Spa Vending

Thank you for your interest in applying to be a practitioner at Bass Coast Spa. 

Bass Coast takes place from July 9-12, 2027, in Merritt, BC on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people.

Bass Coast Festival provides an immersive experience for our attendees, including an opportunity for stylists and body practitioners to offer their services at the Bass Coast Spa. Please read the following information before submitting an application.

We are looking for:

• Talented practitioners offering massage, healing modalities, festival hair styling, nails, makeup, and body painting
• Services that align with the festival's focus on wellness and self-expression
• Creative setups that enhance the overall festival experience, incorporating thoughtful design and ambiance
• Daily services from Thu. July 8 to Sun. July 11, 2027

NEW THIS YEAR

Individual Submissions: Each vendor must submit their own application, even if sharing a stall. You'll be asked to indicate your stall partner(s) and identify a lead contact for invoicing.

Priority Placement: A limited number of high-traffic stalls are available for priority placement at an additional cost. Indicate your interest on this application, interest is reviewed on a first-come, first-served basis. All remaining stalls are assigned through our standard placement process.

PRACTITIONER STALL SETUP
Bass Coast is an immersive artistic environment where pop-up tents or tarps are not allowed inside the festival venue unless they are disguised. Practitioners must ensure their tents blend with the art exhibit. 

Beyond the exterior, the space inside your setup should feel just as intentional. Consider lighting, textiles, seating, and small design touches that create a calming, cohesive atmosphere for clients receiving services, rather than a purely functional or clinical setup.

Here are the requirements:

• Practitioners are responsible for bringing their own products, equipment, and a 10’ x 10’ tent with walls
  
• Tent must be black or white, be disguised and securely anchored against wind
  
• Disguise tents using white or softly coloured fabrics, plants, art, or collaborate with an artistic friend to create a unique experience for clients
  
• Tents that are not black or white and fully covered may be asked to be removed, and vending will not be permitted
  

STALL PRICES
Embrace collaboration with another practitioner to not only reduce stall fees but also elevate your success at the festival through shared experience and combined expertise.

TWO PRACTITIONERS (10’ x 10’): $1,139 + 5% GST + Leave No Trace deposit*, which includes:

• Two (2) Practitioner pass, with Wednesday and Thursday early entry (valued at $469 each)
• One (1) Vendor Lot parking pass
• One (1) Enviro Vehicle pass

ONE PRACTITIONER (10’ x 10’): $700 + 5% GST + Leave No Trace deposit*, which includes:

• One (1) Practitioner pass, with Wednesday and Thursday early entry (valued at $469)
• One (1) Vendor Lot parking pass
• One (1) Enviro Vehicle pass

Stall Fees Include:

• 10’ x 10’ stall area
• 20 amps of power
• Onsite storage for equipment

Not Included: 

• Internet access
• Vendors are responsible for contacting their cell/ internet provider prior to the event to ensure adequate coverage. 

* A $200 Leave No Trace (LNT) deposit is required to ensure proper waste sorting and that the site is left spotless, in addition to the stall price.

KEY DATES in 2027

Jan 12: Applications close at 11:59 PM
Feb 1: Successful applicants contacted
April 15: Confirmed technical needs submitted
May 15: Full payment and proof of insurance due
July 7: Spa practitioners arrive (9 AM - 10 PM)
July 9: All practitioners must be ready to open by 10 AM (or as agreed with the Spa manager)
July 12: Practitioners leave by 6 PM; LNT deposit available upon exit

GENERAL INFORMATION

Bass Coast is a 19-plus event, and photo ID is required to enter the festival site. This includes all practitioners and staff. No animals are permitted on-site before, during or after the event. 

SUSTAINABILITY

All practitioners must use compostable and environmentally friendly packaging products. We encourage all vendors to source products locally whenever possible.

Please take a moment to read our https://basscoast.ca/pages/sustainability-education-series " target="_blank">Sustainability Education Series.

ACCESSIBILITY

Please take a moment to read about our Accessibility services.  

CODE OF CONDUCT

Bass Coast is committed to fostering its safe and inclusive community. In order to do so, Bass Coast requires that its team, contributors, volunteers and attendees understand and agree to this Code of Conduct in relation to all activities regarding the Festival.

Please take a moment to read our Code of Conduct.

CULTURAL APPROPRIATION

It is important for everyone to take responsibility for researching and educating themselves on this issue. When practicing healing modalities or wearing/selling items (including clothing, makeup, or stylings) for Bass Coast, consider the following questions:

1. Does this hold traditional significance to a community or culture?
2. Is this intended to express religious beliefs or political statements?
3. Does this designate respect or status within that culture?

If the answer is yes to any of the above, or if there is uncertainty, reconsideration is encouraged.

Bass Coast’s harm reduction strategy includes a commitment to providing a culturally safe environment for the entire community. A culture of mutual respect is a fundamental part of the Bass Coast experience. Even if the intention behind sharing culturally significant items is respectful, other community members may find it insensitive or upsetting.

To maintain a welcoming and comfortable environment for all festival attendees, we ask that participants avoid practicing these healing modalities or wearing/selling such items.

Please take a moment to read about our Cultural Respect ETHOS.

ETHOS

Please take a moment to read more about our ETHOS:

• Harm Reduction
• Cultural Respect
• Sustainability
• Towards Equity
• Harassment and Assault Policy with attention to Section 6.1

INTERNET ACCESS & CONNECTIVITY INFORMATION

Bass Coast Coordinates: 50°05'24.0"N 120°47'43.9"W

Wifi is not available. Vendors are responsible for arranging their own internet access to support sales. 

ROGERS NETWORK has coverage throughout most of the festival grounds. Phone calls and texts should work.

TELUS NETWORK completed a new permanent cell tower covering the festival grounds, and coverage has improved as a result.

Data speeds on both networks may slow down during the festival due to high usage. 

Every network can have its challenges, but we've seen good performance from devices on Rogers, Telus, and portable satellite options. We recommend calling your provider ahead of time to confirm coverage in this area, and having a backup option in mind in case of connectivity issues.

PAYMENT INFORMATION

Accepted vendors will first receive a contract from Bass Coast. Once your contract is signed, our accounting department will send an invoice with payment instructions. Full payment is due by May 15, 2027.

Your invoice will include:

• Stall fee + 5% GST
• Leave No Trace (LNT) deposit of $200

PayPal is also accepted. An administration fee applies to PayPal payments.

Please do not send payment until you have signed your contract and received an invoice. Invoices and payment instructions will only come from an @basscoast.ca email address. If a payment request looks unusual, contact us before sending any money.

INSURANCE

All practitioners must have active liability insurance with a minimum coverage of $2,000,000 in Comprehensive General Liability. Certificates must be submitted on or before May 15.

Additional Insureds: as specified in contract. 
Bass Coast Site Address: 1000 Midday Valley Road, Merritt, BC V1K 1L4.

CUSTOMER CHARGE AMOUNT 

Each practitioner sets their own prices and is responsible for collecting payments. While there is no maximum fee for services, practitioners are encouraged to keep prices accessible.

BOOKING LINK

Practitioners may use their preferred booking system. Bass Coast will include the booking link in the Practitioner Biography on the festival website and app.

LOCATION ONSITE 

The Bass Coast Spa is located in a shaded forest near the Slay Bay stage, in a high-traffic area. Music from nearby stages will be audible in the spa.

A Bass Coast volunteer will host the spa entrance to answer questions from Friday to Sunday from 10 AM - 6 PM. Each Practitioner is responsible for checking in their own clients. 

ENTRY / EXIT

Spa Practitioners may enter the festival site on Wed July 7 from 9 AM to 10 PM. Late arrivals will be processed the following morning. No exceptions.

Practitioners must be off-site by 6 PM on Mon July 12. Late departures will result in the loss of the Leave No Trace (LNT) deposit.

HOURS OF OPERATION

Spa stall hours are flexible, but booths are expected to be open for a minimum of 6 hours per day between 9 AM and 9 PM.

• Stalls must be fully set up and ready by 8 PM on Thu. July 8.
• Practitioners are encouraged to open on Thur for volunteers, artists, and in-house team members.
• Do NOT schedule any General Admission attendees on Thu. Jul 8.
• GA ticket holders are not allowed in the forest until Fri July 9.

WEATHER

Be prepared for all weather conditions, including extreme heat, torrential rain, severe thunderstorms, and/or high winds. It is the responsibility of each practitioner to ensure their stall and products are secure and prepared for the elements.

CAMPING

Spa Practitioners will be permitted to camp in Campgrounds B or C. 

SECURITY

A strong and professional security team will be on-site, supported by a comprehensive security plan. Security will patrol all areas throughout the event. While every effort is made to ensure safety, theft can occur at festivals, so securing valuables is essential. Stalls are required to have front lighting that remains on throughout the night, even when the stall is closed, to help maintain a safe and secure environment.

EQUIPMENT

Practitioners are responsible for bringing all necessary materials to perform their services and storing equipment in the designated storage area near the back of the Main Stage.

• All equipment inside the 10x10 tent must be set up and taken down each night, as there will be no security in the Bass Coast Spa when it is closed.
• If equipment is kept in the tent overnight, ensure it is secured, and the walls are closed.
• Practitioners are fully responsible for the safety of their equipment.

SIGNAGE

Third-party advertising signage is not permitted. Practitioners will be asked to remove any third-party logos or signs upon setting up at Bass Coast. Any signage must be approved by Bass Coast management.

POWER

Each stall will be provided with one power box containing a standard 3-prong (20-amp) outlet. Practitioners must bring their own labeled extension cords if needed, as Bass Coast will not supply them. If additional power is required, please notify Bass Coast management by April 15. Additional charges may apply.

SITE & ENVIRONMENT 

Practitioners are responsible for recycling all packaging at the on-site recycling depot. A $200 Leave No Trace (LNT) deposit is required to ensure waste is properly sorted and the site is left spotless.

The LNT deposit will be returned on Mon. July 12, after the stall area has been inspected and approved.

OFF LIMIT SALES

Due to legalities, liabilities, or intellectual property concerns, some items are off-limits for Practitioners to sell. These items include, but are not limited to:

• Glass bottles
• Most glassware (considered on a case-by-case basis)
• Food and beverages
• Glitter
• Any items featuring “Bass Coast” or affiliated logos

If there is uncertainty about whether a product is off-limits, note it within the application.

For more information on all other prohibited items, refer to the FAQ.

RELEASE OF LIABILITY

Bass Coast is not responsible for any damage, theft, vandalism or any other incident regarding your materials or personal property. 

Please take a moment to read our Liability Waiver. 

COVID-19 GUIDELINES

Bass Coast Festival will continue to operate in accordance with provincial and local health guidelines and recommendations. 

QUESTIONS?

If you have questions regarding the Bass Coast Spa, please email info@basscoast.ca.