Bass Coast 2024
Art Installation & Mural Orientation Info
Mandatory Reading: Please read this orientation manual in full, as it is subject to yearly revisions.
About Bass Coast
Dates: July 12 - 15, 2024. Location: In Merritt, B.C. on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people. Mission statement: An Innovative Creative Experience. Core values are respect, integrity, care, and accountability. We encourage you to integrate these values into your role at Bass Coast.
Please take time to learn about the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people: We Are Nlaka'pamux
Merritt is 270 km northeast of Vancouver. Learn more: About Merritt
Before Arriving to Site
Mandatory Bass Coast Training Videos & Quiz
Bass Coast produced 6 training videos on key topics: cultural appropriation, consent, harassment, bystander intervention, local cultural knowledge, and harm reduction for all Bass Coast team, artists, and in-house participants.
The videos and quiz for 2024 will be accessible starting in the spring of 2024.
Please be advised that Bass Coast monitors quiz submissions for participation.
Preparing for Bass Coast
Packing List & Festival Amenities
Reusable water bottles - Free water is available on-site. Bring a personal reusable water bottle. Glass of any kind is not permitted.
Food vendors - From Thursday, July 11 - Sunday, July 14 there are healthy food vendors and bars open on-site.
Appropriate shoes and clothing - The terrain and weather can vary; consider water or river shoes and waterproof clothing. Steel toes are required for stag- build teams and recommended for all team members.
Camping gear - Bring headlamps/flashlights, sunscreen, bug spray, and prepare for all weather conditions.
Camping - It can be extremely windy, so ensure all tents are secured with rebar and fasten loose items securely.
Accessibility - Please refer to updated information at Bass Coast Accessibility
Fire ban - No fires, fireworks, open flames, or grills are allowed. Camp stoves are acceptable.
Cash and credit - On-site during festival days, ATMs will be available. Bars, ice, showers, and the general store are cashless. Individual vendors may accept cash or card.
Showers - There are two shower locations on-site, all team members will have access to showers in Campground B. Updated locations will be provided on-site, and shower access details are included in your contract.
- Artists: $5
- General Admission: $9
Show your wristband to the shower team to receive the reduced price.
Please clean up after yourself and limit your showers to 5 minutes. It is costly to pump the tank.
- Headlamps / flashlights
- The terrain is a little uneven, bring appropriate shoes
- Water or river shoes are helpful
- Bankcard or cash (there are ATMS onsite)
- Don’t forget the sunscreen and bug spray
- Fresh socks for every day
- Water bottle
- Coffee mug
- Plates and utensils (we have a washing station in food vending)
- Warm clothes for night
- Chair for your camp
- Recycling system for your camp
- Bike if you are camping far from stages
- Snacks for camp
Tickets & Arrival
Bring at least 1 piece of government-issued photo ID. Our permit prohibits attendees under 19 years of age; no exceptions.
Art Installation Tickets
One week before the festival, a Tickit QR code will be sent to your email for accreditation pickup at the Staff Gate.
All artists and their team accreditation will only be available at the Staff Gate.
One week prior to the festival, team members will be emailed an individual Tickit QR code.
Deadline to submit team names is before June 15.
Please revisit the BASS COAST 2024 ACCREDITATION form and make all necessary updates before June 15. After this date the form will be closed for submission. If you require the form resent, kindly reach out to Jenn at ProductionAssistant@basscoast.ca.
If due to exceptional circumstances, you are unable to meet the deadline, please contact Cindy at StaffGate@basscoast.ca and CC ProductionAssistant@basscoast.ca. They will provide further assistance regarding late submissions.
Staff Gate Entry
All artists and their team must enter and check in at the Staff Gate* - located 1 km past Moon Shadows Campground at 1145 Neilson St, Merritt, BC. Drivers must proceed slowly down the dirt road to reduce dust for campground residents. 15km/hr max.
For efficiency, have the lead contact be the first on-site. Access to the festival requires a Tickit QR code, printable or on a mobile; no exceptions. Download tickets beforehand as on-site internet is not available. For efficiency, have the lead contact be the first on-site.
For all other entry access questions, please refer to FAQ.
Staff Gate Hours:
- Wed. July 10: 9 AM - 12 AM
- Thurs. July 11: 9 AM - 12 AM
- Fri. July 12: 9 AM - 1 AM
- Sat. July 13: 9 AM - 10 PM
- Sun. July 14: 9 AM - 4 PM
- Mon. July 15: CLOSED
*Artist packages and accreditation will ONLY be available at the Staff Gate.
Arriving with GA Ticket Holders
General Admission ticket holders may arrive on site on Friday, July 12 at 9 AM at the earliest. Those without Early Entry tickets arriving before Friday will not be permitted on site; no exceptions.
To purchase: Wednesday + Thursday or Thursday Early Entry tickets
If a GA ticket holder is sleeping in the same tent/vehicle as you then GA ticket holder can check in at A Gate.
When You Arrive
Head to the Staff Gate for check-in and to get your wristband. Park in the Temp Parking Lot.
Gallery Space Setup
A member of the Curation Team will welcome you at the festival entrance and guide you to your gallery space.
Once settled in your gallery space, move your vehicle to set up camp in the Art Installation Camping area (or after Wednesday at 1 PM in Camp B or C).
Art Installation Deadlines
For artworks in the field:
- Set up by 5 PM on Wednesday; no exceptions.
- All locations, except the forest, will be closed until Thursday at 9 AM.
For artworks in the forest:
- Set up by 5 PM on Thursday; no exceptions.
The forest will be closed until Friday at 9 AM.
Vehicle Pass & Parking
Artists are assigned a specific number of vehicle passes as per the contract, with the lead artist receiving them at the Staff Gate.
If the lead artist won't be the first to arrive, notify firstname.lastname@example.org by June 30.
For contracts with multiple vehicle passes, email email@example.com to assign a pass to a team member.
Teams arriving in separate vehicles or with multiple vehicles must purchase additional passes in advance to expedite processing at the Staff Gate.
To purchase: ENVIRO VEHICLE PASS
The following actions are crucial to prevent any delays during production. Please do not overstay in temporary parking pass locations.
For artworks in the field:
- Receive a temporary parking pass for material drop-off only.
- Re-park your car in the temporary parking lot while working.
- Before the pass expiry date, move vehicle to the art installation camping area.
For artworks in the forest:
- Receive a temporary forest parking pass for material drop-off only.
- Immediately re-park vehicle in the temporary parking lot while working.
Before the pass expiry date, move vehicle to the art installation camping area.
Art Installation Camp
Art Installation camping is situated behind the Cantina Stage, and it is no more than a 5-minute walk from your installation. Starting Wednesday, July 10, at 1 PM, everyone is welcome to relocate to Campground B or C; however, access before this time is not permitted. Camping beside installations is not allowed for artists or their teams.
Camping with Friends
Campsite A, B, C and Ventura are closed until Wednesday, July 10 at noon. Artists may join the entry line at 1 PM - not before. There is no 'skip the line' for artists on Wednesday, even with a wristband.
Please be aware that it might take multiple hours to move through the line and set up camp. For additional details, refer to the FAQ.
Preparing to Leave Site
Recycling & Waste Management
Please adhere to our Sustainability and leave-no-trace policy by planning to pack out any waste generated by your installation. You are not permitted to use onsite bins for setup or teardown waste; bring your own garbage and recycling bags. Failure to comply will result in withholding your art grant payment until waste is appropriately managed.
Bass Coast prioritizes waste reduction, so consider upcycling as much material as possible and or sorting materials correctly for offsite disposal. Approach a Green Team volunteer if extra bags are needed. For guidance on waste sorting, refer to Sustainability - leave-no-trace – Bass Coast Project.
If your art installation received a grant, please pick it up on Monday July 11 before 5pm from the Staff Gate. Your site must be clean and approved by the Art Installation Managers in order to receive your payment.
Festival safety is everyone’s responsibility, regardless of your team. We all contribute to harm reduction, being the eyes and ears of the festival.
Look Out for Each Other:
- Take care of yourself and each other.
- Remind people to take breaks, stay hydrated, and come by the Harm Reduction space for a break as needed.
Harm Reduction Services:
- Open to patrons and everyone involved in the festival.
- Judgement-free access to supplies and a welcoming space in the Harm Reduction area.
Support for Non-Medical Distress:
- If someone shows signs of non-medical distress (anxiety, looking lost or upset), please walk them to Harm Reduction.
Harm Reduction Location:
- On the path to Slay Bay as you enter the forest. It’s a large space that can’t be missed.
We all share the responsibility of promoting consent culture.
Checking in on someone who seems uncomfortable is simple:
- “Hey! I’m Sam, and it’s my responsibility to ensure everyone feels good all weekend. Are both of you alright? Can I help you with anything?”
Addressing Creepy Vibes:
- Don’t hesitate to involve security in addressing any uncomfortable situations. Security there to help.
Bass Coast team and volunteers are required immediately report to Bass Coast security personnel any incidents of:
- Threatened violence
- Risk of harm
New in 2024 - REES Online Reporting:
Bass Coast has partnered with REES (Respect, Educate, Empower Survivors) to provide online reporting for unwanted sexualized behaviours. REES allows festival-goers, performers, staff and volunteers to Create a Record of the incident and share it with festival organisers.
To submit a report: Bass Coast x REES Online Reporting
For all other consent and festival safety-related inquiries please contact firstname.lastname@example.org, we will respond to you within 14 days.
First Aid 101
First Aid Assistance
If you observe someone requiring medical attention, immediately locate an individual with a radio.
Security members are all equipped with radios.
Team members equipped with radios are stationed at:
- Camp A, B, C, and Ventura outposts,
- Harm Reduction lifeguard chairs (back of each dance floor),
- the General Store,
- the Volunteer Centre,
- Bar Managers, or
- all festival gates.
Prompt Response Assurance:
- First Aid teams are mobilised swiftly to provide assistance upon receiving the call.
How to Call for First Aid and Manage Medical Distress
Ensure you provide First Aid with the three most important pieces of information they need:
- Who you are
- Where you are
- What is happening (keep it simple i.e. “I am with an unconscious patient”)
The First Aid l team will move quickly to help you, once you call for their assistance. The following are some basic steps that can help you while First Aid arrives at your location.
How to Call for First Aid & Manage Medical Distress
Ensure you provide First Aid with the three most important pieces of information they need:
- Who you are
- Where you are
- What is happening (keep it simple, i.e. “I am with an unconscious patient”)
The First Aid team will move quickly to help you, once you call for their assistance. The following are some basic steps to help you while First Aid arrives at your location.
Basic First Aid
ASSESS: Evaluate the patient's condition. Check for breathing, pulse, and responsiveness or unresponsiveness to pain stimulus. If unconscious, do not hesitate to apply a second stimulus attempt to rouse the patient.
REPORT: Immediately communicate the incident to First Aid, providing key information:
- Who you are
- Where you are
- What has happened or is happening
AIRWAY: Ensure the airway is open.
CPR ADMINISTRATION: Administer CPR if necessary until medics arrive. Do not administer any medications of any kind to the patient without notifying First Aid.
Medication Administration Protocol:
- Only if the patient is conscious and can instruct you to help them take life-saving medications (e.g. EpiPen)
- Always notify First Aid of any medication administration.
Naloxone / Narcan FAQ
Naloxone Training Overview:
- Many team members and volunteers are trained in administering Naloxone.
- Formal training for additional teams will not be provided onsite.
- Naloxone is strategically placed around the festival site that First Aid can administer if appropriate.
Scope of Use:
- Naloxone (Narcan) is specifically for opioid overdoses only: fentanyl, heroin, or codeine.
- In the case of an overdose, the First Aid team will be on the scene within minutes.
- Immediate action is to open the patient's airway and assist with rescue breathing if necessary.
- Administering rescue breaths is the primary action for opioid overdoses. (See details in the Basic First Aid section above.)
If you see a fire:
- Inform Security, First Aid or any team member with a radio.
- Give as much info as possible on location and what is burning.
- FIGHT the fire ONLY if it is small and you are able to.
- Evacuate all guests and patrons in immediate danger to a safe location. (200 ft away)
- Help people requiring assistance
- Proceed to a safe area and wait for the fire response team.
Bass Coast has a recovery and evacuation plan. Should the area require evacuation, our trained team members will give you instructions as to what to do in case an event of this nature occurs.
Bass Coast takes place in a very dry climate. We need your help to prevent fires. Please dispose of cigarettes in designated bins and encourage your community to do the same. Pocket ashtrays are available at the Bass Coast Merch Store.
- No pop up tents, if you use a tent it must be disguised
- No rental fencing
- No tarps, unless disguised
- Art that does not match the description provided in the application or offer, may be asked to be removed from the site and the grant revoked.
- We will not be providing you with any tools, lifts, ladders equipment or hardware unless discussed in advance
The power team will set up main hubs in the forest and field.
Each installation is required to dig their own trench minimum 10 inches deep to that power hub and lay the power cords into the trench.
Do not cover the trench, only the power team is permitted to bury cables of any kind
You are responsible for making sure you have enough power cable to reach an outlet. Your installation may be 20-30 feet away from a plug-in point. Please ensure your power cords are suitable for exterior use.
Lighting, Tools and Upkeep
You are responsible for providing your own lighting for your installation at night. You are responsible for your own set-up and tear down and upkeep of your installation throughout the festival. Bass Coast will not provide any tools, lifts, ladders, extension cords, power bars or other equipment or hardware.
High Wind and Rain Action Plans
Bass Coast can sometimes be full-sun, torrential rain, thunderstorms, or high winds. You must ensure that your piece is properly anchored and can withstand high winds. Your piece must also be water-resistant.
The art exhibit areas are open and opulent playscapes. As such, no pop-up tents or unsightly tarps are allowed. Make sure your art is able to survive the elements without any clunky or plain looking weatherproofing interrupting the atmosphere. Be creative.
In the case of heavy rain , you are permitted to cover your artwork with a tarp for the duration of the storm. You must remove the tarp immediately after the rain has stopped.
Safety and Waiver
All art installations are required to be safe. If your art is going to be hung in the air or shackled to the ground, it must be secure. If your art is airborne, you may require a rigger on your team. If it is in the ground and could be a hazard by falling over or getting caught in the wind - use rebar stakes.
Once your artwork is installed on site, a safety check will be conducted. If there are safety issues we will ask you to address them. Bass Coast reserves the right to remove or take down without notice any art that is a safety concern.
All art installation teams assume liability for the safety of their installations. Once your artwork is installed and passes the safety check, Bass Coast will provide you with a waiver to sign.
The festival grounds are prone to dust and all art installation teams are required to provide ground cover at their installations. At minimum Bass Coast accepts drop sheets. However, we encourage you to be creative and consider the ground cover as part of your installation.
Location of Art
The exhibit is curated by Liz Thomson, Bass Coast Co-Founder & Creative Director. Pieces are thoughtfully placed throughout the site at the forest, field, bridge, various buildings and entrance gates. We have reviewed your application and the specific technical and creative needs of your installation and will place your artwork based on the information you provided. If you have further specifications you would like to let us know, please list them.
You will be made aware of your general location in a forthcoming email. Once onsite you will be given your exact location, and you will be expected to place your art where directed.
Artists and crew can arrive on-site on Wednesday, July 5 at the earliest, unless you have confirmed other arrangements with us.
Any artworks being displayed in the field, must be completed and ready for a safety check before 5pm on Wednesday, July 5th.
All artworks being displayed in the forest,must be completed and ready for a safety check before 5pm Thursday, July 6th.
We have set up a Facebook Group:
For transport sharing, advice from alumni, weather tips and as a hub for conversations & knowledge. It’s a place to share resources and build community pre-show.
All practitioners must use environmentally friendly packaging products. We encourage all practitioners to source products locally whenever possible.
Please take a moment to read our Sustainability Education Series: https://basscoast.ca/pages/sustainability-education-series
Release of Liability
Bass Coast is not responsible for any damage, theft, vandalism or any other incident regarding your installation, tools or property. You are completely responsible for your installation and property on site.
Important Dates in 2023
Dec 15: Applications open
Feb 15: Final round of applications close
Mar 15: All successful applicants contacted
May 1: Art Installations description and bio for Bass Coast website deadline
July 5: Art Installations participants arrive on site
July 6: Installations must be completed by 11:59 PM
July 10: Art Installations must be removed by 5 PM
Can I check in at Main Gate instead of Staff Gate?
The Staff Gate is highly preferred for all artists, in-house teams, and volunteers to check in before proceeding to the Main Gate for access to Camp B & C. All accreditation processes are exclusively handled at the Staff Gate.
It is crucial to note that if you choose to enter through the MAIN GATE, you must immediately check in again at the Staff Gate, as the temporary wristband will expire shortly thereafter.
After Wednesday at 1 PM, you may join the General Admission lineup and enter through the Main Gate to obtain a date and time-stamped temporary wristband. There are ‘no skip the line” privileges until Thursday at 11 AM.
Can I skip the line at Main Gate on Wednesday if I already have my credentials?
No, there are “no skip the line” privileges on Wednesday for any artists, in-house team or volunteers.
Beginning Thursday at 11 AM, those who have checked in at the Staff Gate and have all their credentials can skip the line at the Main Gate.
Drive past the entrance to the Main Gate line and turn left behind the Main Gate Office. Security will stop to search vehicles and check credentials.
Is there a re-entry fee if I leave Bass Coast to purchase supplies in town?
Starting Friday, July 12, at 12 PM for all gates, there is a $20 re-entry fee per vehicle if you need to leave Bass Coast for supplies.